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Office & Facilities Coordinator

2 weeks ago

Ottawa, Ontario, Canada RBR Ltd. Full time $45,000 - $65,000 per year
About RBR: Making waves since 1973

At RBR, we've been designing cutting-edge instruments to measure our blue planet for over 50 years. Built to withstand some of the harshest environments on Earth, our instruments are deployed from the ocean's deepest trenches to the polar ice caps, capturing essential data on water temperature, salinity, pH, and more. This data empowers researchers in the global fight against climate change, and our technology supports groundbreaking science with partners like Fisheries and Oceans Canada, Woods Hole, the Scripps Institution, and the British Antarctic Survey.

At RBR, we care deeply about our work, each other, the environment, and the global communities we serve. We value teamwork, continuous improvement, and having fun along the way. From Friday lunches to social events, we're a crew that thrives on taking on complex and exciting challenges that have a meaningful impact on the blue planet Ready to make waves with us? Apply below

About the role

We're looking for an organized and approachable Office & Facilities Coordinator to join our growing team at RBR You'll be the go-to person who keeps our office running smoothly, ensuring a welcoming, well-supported workplace for everyone.

If you love variety, thrive on problem-solving, and like being the person trusted to "make it happen," this is the perfect role for you. You'll work closely with teams across the company, take ownership of key responsibilities, and have the chance to take on new challenges as RBR grows.

If you're organized, resourceful, and love helping others in a busy, ever-changing environment, we'd love to hear from you

What you'll do

  • Be the friendly and efficient first point of contact for office operations by supporting employees, visitors, and vendors, and making sure everything runs smoothly day-to-day (aquarium maintenance team, phone system, repairs, etc.)

  • Support company events and meetings, including catering, room, and technical setup

  • Support office maintenance and upkeep

    • Keep the office organized, clean, and stocked with supplies (milk, cream, kitchen, and office supplies)

    • Ensure a high level of cleanliness and appearance of lobby, meeting rooms, and overall building, including opening and closing duties (coffee machine clean, dishes, restock, etc.)

    • Manage meeting room bookings and upkeep

    • Facilities repairs and maintenance coordination

    • Receive and distribute mail, packages, and deliveries

    • Manage and maintain access fobs and the building security system

  • Provide HR admin support for onboarding, offboarding, orientations, and social events, etc.

  • Actively take on new projects and initiatives as needed (there will always be something new to jump into)

  • Be proactive with facilities and office management by spotting building updates or maintenance needs and making sure they're handled efficiently


What you bring

  • 3+ years of experience in a similar role

  • Strong communication, organization, and attention to detail

  • Positive, energetic attitude and team player mindset

  • Comfortable working independently while collaborating closely with a team

  • Tech-savvy and experience with collaboration tools (Slack, Jira, Confluence, Google Suite, Office Suite, etc.)

  • Able to comfortably lift 20 lbs

  • Valid driver's license and access to a vehicle to run errands 

Nice to haves

  • A love of organizing and streamlining systems

  • Handy with small repairs (painting, furniture assembly, etc.)

  • Joint Health & Safety (JHSC) experience and/or certification

  • First Aid certification

Why you'll love working at RBR

  • 20 days of vacation, plus a company-wide holiday shutdown and paid sick days

  • Benefits from day 1 & RRSP contribution matching

  • Bonus program

  • Annual fitness reimbursement program

  • Greener commuting incentive program (bike-to-work, carpool, or transit passes)

  • EV reimbursement program + on-site charging stations

  • Charitable donation matching

  • Monthly Friday lunches (on us)

  • Collaborative, supportive work environment

  • Work alongside passionate experts spanning multiple disciplines

  • Direct impact on climate science and ocean research

At RBR, we celebrate and support diversity in our workplace. As an equal-opportunity employer, we welcome people from all backgrounds and aim to find the most talented person for each role. Accommodations are available upon request at every stage of the selection process.