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Administrative Assistant

2 hours ago

Vancouver, British Columbia, Canada Axis Insurance Managers Inc. Full time

Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself.

We're looking for people who are continuously growing – from Good to Great, from Great to Elite.

We're looking for YOU.

As an Administrative Assistant, a typical day might include:

  • Canvasing industry news and updates on Product Lines and Industry Segments to share with the team
  • Undertaking benchmarking projects
  • Creating tutorials for various departmental platforms and tools
  • Creating system for collecting and filing insurer applications
  • Assisting in organizing team building events
  • Maintaining the SVP's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Overseeing the full-cycle travel requirements including booking flights, hotels, and any necessary transportation
  • Attending executive meetings, taking minutes and following up on SVP's deliverables
  • Preparing drafts of business materials including research, content, and electronic presentations
  • Preparing, formatting, and proofreading confidential correspondence; briefing materials; speaking and presentation materials; proposals; business plans; strategic documents; and other external and internal reports
  • Organizing and prioritizing the Vice President's workflows, files, tasks, and deliverables
  • Working in Profit to oversee meeting notes are up to date; organize tasks, workspace, and boards; and monitor SVP's progress towards OKR completion
  • Lead Generation & Verification - Collects and analyzes data; qualifies leads by evaluating potential fit for the Construction, Contractors and Real Estate group.
  • Lead Development - Identifies and sources new sales opportunities through inbound lead follow-up and outbound emails
  • Email Sequence Development - Creates and optimizes email sequences in HubSpot for lead nurturing, cross-selling, and upselling
  • Email Copywriting - Crafts compelling email copy to engage potential clients and drive action
  • Pipeline Maintenance - Manages and updates the sales pipeline to ensure accurate forecasting and reporting
  • Marketing Collaboration - Works closely with the Marketing team and Construction, Contractors and Real Estate group to align sales strategies with marketing campaigns, including blog posts and social media
  • Content Coordination - Assists in the planning and coordination of blog posts, print material, webinars, and social media content relevant to Construction, Contractors and Real Estate group.

Must Haves:

  • Minimum 2-3 years in a corporate administrative support role, consistently meeting internal core competencies
  • Post Secondary Degree considered an asset
  • Experience using CRM software, preferably HubSpot
  • Experience with EPIC broker management system considered an asset
  • Commercial insurance industry experience considered an asset

You are passionate about:

  • Providing friendly, professional service
  • Making a positive difference to those around you
  • Sharing ideas and working with a great team of proactive, innovative thinkers
  • Learning, growing, and pushing past barriers
  • Living with integrity
  • Taking ownership of your work and actions

You're outstanding at:

  • Providing exceptional service – YOU understand that your clients are both internal & external, and you add value by ensuring they have everything they need – even when they don't know they need it
  • Staying calm in the storm – even in a pressure cooker, YOU keep your cool, knowing you've got this
  • Staying on top of priorities & managing expectations – YOU know every deadline and live by your To-Do List
  • Paying attention to the little things that make a big difference – YOU dot your I's, cross your T's, and check all your boxes to make sure it's done right … the first time
  • Getting stuff done – YOU proactively seek out ways to show how helpful you are

What's in it for YOU?

  • Fun From team-building events to contests and giveaways, we believe that a happy team makes a happy workplace
  • Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
  • Competitive Employee Benefits Plan. Axis has customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family.
  • Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.

We're excited to meet YOU

The Axis Insurance Managers Inc. is committed to fostering a culture of mutual respect and inclusion, recognizing that our success is enhanced by diversity. We seek to recruit, develop, and retain top talent from a diverse candidate pool.