Administrator, Affordable Housing Finance

About Us

SHS Inc. is a Canadian consulting firm shaping housing solutions so every community can participate, belong, and thrive. Since 1999, we have partnered with governments, non-profits, and the private sector across Canada to ask tough questions, envision better futures, and bring real-world housing projects from concept to move-in.

We work through three core practice areas — Development, Innovation, and Policy — helping clients plan, build, manage, and evolve social purpose real estate; design new programs and organizational models; and shape data-grounded housing policy.

Our impact is broad and lasting: we have created housing for thousands, engaged tens of thousands of stakeholders, completed national-scale research and strategies, and supported dozens of communities across the country.

What sets SHS apart is how we do the work: we lead with human-centred design, bring together multidisciplinary expertise, build long-term collaborative partnerships, and ground every recommendation in evidence and impact.

The Opportunity

SHS is looking to grow our team with the addition of an Administrator, Affordable Housing Finance. This is a fast-paced, challenging, and dynamic role that will suit a motivated, patient, and persistent individual. This role plays a critical part in advancing affordable housing developments by ensuring strong financial management across all projects. By tracking budgets, processing invoices, and monitoring cash flow, the role helps project managers and development teams stay on top of financial commitments and funding requirements and anticipating any cashflow issues and calculating financing costs. Accurate reporting and record-keeping also ensure compliance with government programs, grants, and partner agreements—key elements in affordable housing work. Working with an interdisciplinary team, candidates must be self-motivated with a high degree of accountability and significant organizational and prioritization skills.

What it Takes to Thrive

A great SHS team member is externally focused, delivering dependable, high-quality service by understanding the needs of our clients and colleagues. They are innovative, open to new ideas, and adaptable in the face of change, always looking for ways to improve processes and outcomes. They are accountable and take initiative, acting with integrity, following through on commitments, and building trust with the team. They are collaborative and inclusive, working respectfully with others, valuing diverse perspectives, and helping colleagues succeed. And they are continuously learning, building their skills, applying lessons from experience, and growing alongside the team.

Qualifications

The ideal candidate possesses the following skills and experience:

• Post-secondary degree/diploma in Accounting, Finance, Business, or related discipline.
• 3–5 years' experience in accounting, or project finance (non-profit housing, real estate, or construction experience is a plus).
• Strong analytical thinking, problem solving, planning, and execution skills.
• Excellent interpersonal, written, and verbal communication skills with the ability to tailor outputs to technical and non-technical audiences.
• Ability to work effectively independently and collaboratively within cross-functional teams.
• Strong proficiency in Microsoft Excel, with the ability to confidently work in complex trackers, identify and correct errors, troubleshoot and fix formulas, and ensure data accuracy and integrity.
• Skilled in Microsoft Word and PowerPoint for preparing reports, presentations, and infographics.
• Well-developed organizational and time management skills, with the ability to prioritize and balance competing demands.
• High level of accountability, accuracy, and dependability in all deliverables.
• Demonstrated commitment to SHS's mission and values.

What You'll Do

Affordable Housing Development Projects

Project Budgets, Financing, and Monitoring

• Review and track all project related invoices from project inception to completion of capital cost audit, including reconciling to client's accounts.
• Review progress billings from contractor, ensuring billings are acceptable in coordination with payment certifier / quantity surveyor and approved by development manager.
• Review change orders in close consultation with development manager, architect and client, and track contingency balance.
• Prepare monthly financing requests for development projects, including preparing cost- to-budget comparisons, gathering key supporting documents (e.g. architect payment certificates, statutory declarations) and liaising with quantity surveyors, lenders and funders on issues related to project finances, in close consultation with development manager and client.
• Prepare development and ongoing operating cash flow projections for individual projects.
• Assist in development and updating of in-house database for capital and operating costs.
• Refine and maintain the in-house model used to prepare pro forma capital and operating budgets and cash flow projections for affordable housing development projects as required / directed.
• Coordinate preparation and delivery of all documentation required by the government funders, private lenders and others to obtain approval for release of funds.
• In close collaboration with development manager, monitor government loan agreements, especially as it relates to payment schedules, eligible expenses, etc.
• Coordinate preparation and delivery of all documentation required by lender and/or CMHC to obtain approval for project financing / monthly mortgage draws.

Project Funding

• Contribute to preparation of initial proposal submission for government funding
• Prepare reports to government agencies with respect to approved programs, as required
• Other related duties as may arise from time to time on development projects

Administrative Duties

• General project coordination duties such as arranging printing, formatting reports, generating electronic versions of reports and other related project duties as required.

Our Hiring Practices

SHS is an equal opportunity employer committed to nurturing an inclusive and accessible environment. We are dedicated to building a team that reflects the diversity of our community, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.

If this job description resonates with you, we strongly encourage you to apply even if you don't meet all the skills and qualifications mentioned above. We are happy to review all possible candidates and see what you bring to the table

Please send your CV and cover letter to -

Job Type: Full-time

Expected hours: 37.5 per week

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Paid time off
• Wellness program
• Work from home

Work Location: Hybrid remote in Toronto, ON M5S 1M2