HR Assistant

About the Organization:

Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Care/Living is to "continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person – body, mind and soul." This position will:

• Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively
• Collaborate effectively as a professional member, supporting the achievement of Covenant's Mission, Vision, and Values

In fulfillment of this mission, Covenant actively participates in advancing the Covenant Strategic Plan that aspires to:

Serve – we will strengthen our mission and live our values to meet the needs of those we serve through excellence in care, an engaged team, and wise use of our resources;

Transform and Grow – We will transform the health system and grow through integration, innovation, and shared learnings to respond to the strengths and needs of our communities, especially those most vulnerable;

And Contribute – we will leverage our legacy to maximize the strategic contribution of Catholic health care.

Covenant Care/Living is a non-profit partner in Alberta's integrated health system serving seniors of all faiths and backgrounds. We are committed to innovative approaches to support seniors in a caring community where they can thrive.

Position Summary:

The Temporary, Casual HR Assistant will play a critical role in advancing our mission by assisting in vital HR functions and service delivery.

1. Maintaining the employee database

2. Data entry (employee tombstone information, rate of pay, etc.)

3. Initiating new hires, transfers, and terminations in the HRIS/payroll system
4. Ensuring the confidentiality of all materials;

5. Performing file audits as required; and notifying Managers/Supervisors when it comes to the attention of the HR Assistant that documentation is required e.g.: a missing Criminal Records Check

6. Employment Letters

7. Verifying accuracy of information and drafting various employment letters

8. Recruitment

9. Set up job postings internally, manage company recruitment tool

10. Work with managers to create job postings
11. Support HR Business Partners with the recruiting process
12. Email applicants to managers for review

Other duties as Assigned

Participates in various departmental meetings when required, promotes and represents Covenant Care/Living in a professional and positive manner.

Formal Education:

• Post secondary education (certificate, diploma, degree) in a related field is an asset.
• HR Management diploma or certificate acceptable and/or combination of education and experience
• CHRP/CHRL designation preferred.

Experience:

• Experience in working in human resources and HRIS
• Experience in recruitment and knowledge of onboarding
• Experience in a unionized environment; healthcare or continuing care experience preferred

Special Knowledge/Skills:

• Excellent verbal and communication skills required
• Excellent interpersonal skills; ability to work unsupervised
• Ability to work with staff all levels
• High level of discretion, diplomacy, and tact in handling sensitive information
• Proficiency in Microsoft Office Suite and HRIS reporting tools

Skills:

• The HR Assistant - requires an in-depth knowledge of administrative policies, procedures and Collective Agreement knowledge pertaining to HR Operations (Human Resources)
• The HR Assistant – requires the ability to work independently
• In-depth knowledge of HRIS system and the Microsoft Office Suite
• Excellent communication and human relations skills

Please Note:

This is a casual, temporary position for approximately one (1) year. There is no guarantee of hours (daily or weekly). No benefits are offered to casual positions.

All employees new to Covenant Care/Living must provide a criminal record check not older than 90 days ahead of your employment commencement date. Not having your CRC will delay your ability to commence employment. Covenant Care is committed to an inclusive work environment and encourages all qualified individuals to apply. We thank you in advance for applying with Covenant Care. Only those candidates selected for an interview will be contacted.