Records Management Technician

1 week ago

Red Deer AB TN R, Canada Aspire Child Development Centre Full time $50,000 - $80,000 per year

Job Duties

Specific Skills:

  • Digitize and archive physical records into secure and searchable digital repositories.
  • Manage the full lifecycle of records from creation, classification, and active use through to secure storage, retention, and final disposition.
  • Maintain compliance with records retention and disposition schedules and ensure proper archiving practices.
  • Administer and manage SharePoint environments, including:
  • Creating and configuring new sites and document libraries.
  • Managing user permissions and access controls.
  • Troubleshooting issues and providing SharePoint support for staff.
  • Use the Office 365 Admin Portal to manage SharePoint permissions and integrations.
  • Support therapists by maintaining accurate case notes, assessments, and records.
  • Ensure structured and confidential recordkeeping for children with special needs.
  • Manage and provide support with donor records with Donor Management Software.
  • Maintain student records and schedules using School Cloud or similar systems.
  • Provide general IT support related to document systems and collaboration platforms.
  • Ensure confidentiality, data privacy, and information security best practices are always upheld.

Additional Skills:

  • Hands-on experience with SharePoint administration, including site setup, libraries, permissions, troubleshooting, etc.
  • Experience with digitizing physical records and maintaining compliance with retention/disposition requirements.
  • Excellent organizational skills and strong attention to detail.
  • Ability to handle sensitive and confidential information responsibly.
  • Develop processes, train and assist team members in document control procedures and tools.
  • Prepare status reports to track project milestones and ensure compliance with program equivalent guidelines.
  • Maintain confidentiality around sensitive information.
  • Responsiveness and attention to detail.
  • Familiarity with project management.
  • Intermediate knowledge of Excel and advanced knowledge in SharePoint.
  • Familiarity with Electronic Document Management Systems (EDMS).
  • Other duties as assigned.

Skills Requirements

Education: Bachelor's degree or college diploma in records management, information technology, library/information science, or a related field; and experience in a similar role.

Work Experience: 1 year to less than 2 years

Job Types: Full-time, Permanent

Pay: $71,381.00 per year

Benefits:

  • Casual dress
  • Company pension
  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off

Work Location: In person

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