Maintenance Procurement Coordinator

Ready For a Tasty New Challenge?

Overview

The Maintenance Procurement Coordinator supports the day-to-day operations of the procurement team by handling administrative tasks, maintaining accurate data and documentation, and ensuring timely processing of purchase orders and supplier information. This role helps ensure that purchasing activities are efficient, compliant, and aligned with company policies.

What Wonderbrands Offers:

• Wonderbrands believes in Home Grown Talent and accelerated career growth 
• Competitive Compensation, Health, and Dental Benefits
• Pension plan with matching contribution
• Quarterly incentive program
• Discount program that covers almost everything under the sun - Restaurants, gyms, shopping, etc. 

Responsibilities:

Purchase Order (PO) Management

• Create, update, and process purchase requisitions and purchase orders in the ERP/procurement system.
• Ensure all POs contain correct pricing, quantities, delivery dates, and approvals.
• Track order status and follow up with suppliers and internal stakeholders as needed.

Supplier Coordination & Administration

• Maintain supplier records (contacts, contracts, certificates, banking details) and ensure data is accurate and up to date.
• Assist with onboarding new suppliers and updating vendor master data.
• Support communication with suppliers regarding quotes, clarifications, delivery schedules, and documentation.

Data Management & Reporting

• Maintain accurate procurement files, records, and documentation (POs, contracts, NDAs, invoices, etc.).
• Prepare regular reports on spending, open POs, delivery status, and other key procurement metrics.
• Support the team with data collection for tenders, RFPs, RFQs and cost analyses.

Invoice & Issue Resolution

• Work with Accounts Payable to resolve invoice/PO discrepancies (price, quantity, tax, etc.).
• Investigate delivery issues, missing documents, or system errors and coordinate resolutions with suppliers and internal teams.

Compliance & Process Support

• Ensure adherence to procurement policies, approval limits, and audit requirements.
• Support implementation and continuous improvement of procurement processes and tools.
• Assist in preparing documents and files for internal or external audits.

General Administrative Support

• Organize procurement files, shared drives, and contract repositories.
• Schedule meetings, take minutes, and follow up on action items for the procurement team.
• Support special procurement projects and initiatives as required.

Qualifications:

• Diploma or degree in Supply Chain Management, Business Administration, or related field.
• 1–2 years of purchasing experience, preferably in a manufacturing or maintenance environment.
• Familiarity with MRO procurement and inventory systems.
• Strong negotiation and communication skills.
• Proficiency in ERP systems and MS Office.
• Ability to analyze data and make cost-effective decisions.
• Detail-oriented and organized.
• Strong problem-solving and decision-making abilities.
• Ability to work under pressure and meet deadlines.

What is the recipe for a great career at Wonderbrands

Wonderbrands, is a leading Canadian bakery with 140 years of experience in baking packaged breads.  We are the makers of Wonder Bread, Country Harvest, D'Italiano, Gadoua, and Casa Mendosa. We have a network of 14 Bakery Manufacturing facilities across Canada.

Wonderbrands, now part of the FGF Brands Group of companies, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake. We are heavily focused on embracing an entrepreneurial drive and a highly collaborative start up culture with an emphasis on cross-functional collaboration.

In compliance with Ontario's Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

Disclaimer: The above describes the general responsibilities, required knowledge and skills.  Please keep in mind that other duties may be added or this description may be amended at any time.

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