Administrative Assistant

1 week ago

Richmond BC VX M, Canada Shaws Immigration Inc. Full time $45,000 - $65,000 per year

Role Overview

We are seeking a proactive, detail-oriented Administrative Assistant to join our Richmond office.

This role combines general administrative support and reception duties — ideal for someone who enjoys organization, communication, and being the first point of contact for clients and visitors.

The successful candidate will be bilingual in English and Mandarin and play a key role in maintaining smooth office operations and client communications.

Key Responsibilities:

· Serve as the first point of contact for clients, visitors, and incoming calls, providing professional reception and customer service.

· Manage daily administrative tasks — phone calls, emails, correspondence, filing, and data entry.

· Prepare, format, and edit documents, forms, and reports in both English and Chinese.

· Support scheduling, calendar management, meeting coordination, and travel arrangements.

· Assist with bookkeeping, invoice tracking, and expense reimbursement processing.

· Maintain organized electronic and paper filing systems.

· Order office supplies and coordinate with vendors as needed.

· Support other departments (HR, accounting, marketing) with administrative projects.

· Ensure the office environment remains professional, tidy, and welcoming at all times.

Qualifications:

· Fluency in English and Mandarin or Cantonese — spoken and written.

· Must be legally eligible to work in Canada (Citizen, Permanent Resident, or valid Work Permit).

· Minimum 2 years of administrative or office support experience, including reception duties.

· Strong organizational and multitasking skills, with attention to detail.

· Excellent communication and customer service skills.

· Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

· Professional appearance and attitude with a focus on teamwork and confidentiality.

How to Apply:

Please submit your resume and cover letter (in English and Chinese) highlighting your relevant experience and bilingual skills to

Include your legal work status in Canada in the application.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $23.00-$25.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Language:

  • Mandarin (required)
  • English (required)

Work Location: In person

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