Administrative Assistant

17 hours ago

Montreal, Quebec, Canada Global Partner Solutions Full time $40,000 - $60,000 per year

What are your contributions to the team?

  • Provide administrative support to members of the Legal services leadership team.
  • Accomplish administrative tasks, which require a thorough comprehension of the business and legal activities and practices.
  • Draft letters, emails, and other documents of an administrative nature.
  • Manage the agenda/calendar and emails of the leaders you will support.
  • Coordinate meetings, appointments, travel reservations and organize business trips.
  • Ensure follow-up on activities and files of the leaders you will support.
  • Compile and update data for various reports.
  • Prepare and verify expense claims in accordance with company policies.
  • Organize and classify documents and files in accordance with applicable policies.
  • Create and maintain databases/lists.
  • Use judgment and initiative to plan and organize the assigned tasks.
  • Support the invoicing and accounts payables process for the certain external providers.

How to thrive in this role?

  • You hold a College Diploma in office management, an Attestation of Collegial Studies in office management with legal specialization, a diploma in legal secretarial studies, or an equivalent.
  • You have at least 7 years of relevant experience or equivalent combination of education and experience.
  • You have experience working with lawyers, including litigators.
  • You are able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.
  • You are able to work under pressure and handle multiple priorities.
  • You are a team player.
  • You are bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.)
  • You have experience with invoicing, accounts payables or accounting processes.
  • You have an extended knowledge of computer applications (SAP, Concur, Excel, Word, PowerPoint, , etc.).

Candidate must be bilingual with experience working with lawyers, including litigators. Labour and employment experience an asse

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

Work Location: In person

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