SAP Jr. Project Administrator

Give & Go Prepared Foods Corp.is a proud member of the Mondelēz family. We are a leading, and growing, North American manufacturer of baked goods for over 30 years. If you're looking for a company that will provide you with opportunities for career growth and development, while working with an energetic and team with deeply ingrained values of respect, direct and open communication, quality, and accountability, we'd love to have you join our team. Our Consumer Brands: two-bite brand, including two bite-brownies, Kimberley's Bakeshoppe, Mason St. Bakehouse, and The Worthy Crumb Pastry Co 

It's an exciting time to part of the Give & Go team as we are growing rapidly and want you to become a part of our growth and extraordinarily bright future

Job Overview: 

The Administrative Support role is responsible for providing high-quality administrative, logistical, and coordination support to the SAP S/4HANA Transformation team. This individual will ensure effective communication, documentation control, and scheduling across multiple workstreams in a fast-paced, multi-site environment. The position requires exceptional organization, attention to detail, confidentiality, and the ability to support a diverse team of executives, consultants, and project staff.

Key Responsibilities: 

Administrative and Coordination Support

• Provide daily administrative assistance to the SAP Core team.
• Maintain and manage calendars, meeting schedules, and project-related travel logistics.
• Assist with the coordination of Steering Committee, PMO, and Change Management meetings - including agenda preparation, minute-taking, and action tracking.
• Manage meeting room bookings, video conferences, and collaboration tool setup (Teams, SharePoint, etc.).

Document and Communication Management

• Maintain centralized project documentation using SharePoint and Teams, ensuring version control and confidentiality.
• Prepare and format reports, presentations, and correspondence for internal and executive review.
• Track and distribute program communications, ensuring timely updates to stakeholders across sites.
• Support the development of newsletters, internal communications, and project bulletins for transformation updates.

Project Governance and Reporting

• Support the PMO in maintaining project registers (RAID logs, action trackers, change requests).
• Assist with compiling monthly progress reports, dashboards, and stage-gate packages for Steering Committee review.
• Track document approvals, sign-offs, and audit evidence for ITGC and compliance purposes.
• Monitor and update project milestone and deliverable trackers.

Financial and Vendor Administration

• Document purchase requisitions, track invoices, and support budget monitoring in collaboration with Finance.
• Coordinate onboarding for consultants, contractors, and vendor partners (e.g., SAP, Cognitus).
• Maintain records of contracts, SOWs, and timesheets as required by the PMO.

Confidential and Executive-Level Support

• Handle sensitive project, financial, and personnel information with discretion.
• Support executive-level correspondence, briefings, and high-level documentation for leadership review.

The Recipe for Success: 

• Diploma or degree in Business Administration, Office Management, or related field
• 3–5 years of administrative experience supporting large-scale projects or PMOs (ERP transformation experience preferred).
• Experience working with consultants, vendors, and cross-functional leadership teams.

Technical Skills:

• • Proficient in Microsoft 365 Suite (Excel, PowerPoint, Word, Outlook, Teams).
  • Experience with SharePoint document management.
  • Familiarity with Power BI and Power Automate considered an asset.
  • Experience using project tools (MS Project, JIRA, , or SAP Activate) preferred.

Core Competencies:

• • Exceptional organization, attention to detail, and time management.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities under tight deadlines.
  • Discreet and professional in handling sensitive information.
  • Collaborative, proactive, and adaptable in a dynamic environment.

Key Attributes

• • Dependable: Ensures deadlines, meetings, and deliverables are met with precision.
  • Communicative: Keeps the team informed with structured, clear updates.
  • Analytical: Anticipates needs and identifies process improvements.
  • Team-Oriented: Works effectively with technical, business, and vendor stakeholders.
  • Resilient: Maintains composure under high pressure and shifting priorities.

What we can offer: 

• As we grow, we are committed to preserving the parts of our diversity & culture that is unique, people-focused and are core to our success at every size. Our values of Quality, Direct Communication and Respect mean something. 
• Learning and growth; we are working to create an environment where sharing new ideas, experimenting and learning from each other is strongly encouraged.

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