Human Resource Assistant

Job Description:

The Human Resources Clerk is responsible for, but not limited to the following:

Administrative HR Support

• Maintain and update employee files, records, and HR databases across multiple offices in Canada and the U.S.
• Prepare letters, memos, and HR-related documentation.
• Organize and maintain HR filing systems in compliance with company retention and legal requirements, including archiving and destruction of outdated files.
• Respond to general HR inquiries from staff in a timely and professional manner.

Benefits Administration Support

• Assist with employee benefits enrollment, changes, and terminations.
• Act as a point of contact for staff inquiries regarding benefit programs.
• Liaise with benefits providers to resolve employee issues or questions.
• Maintain accurate benefits records and ensure documentation is up to date.

Recruitment & Onboarding

• Support recruitment by posting job ads, screening resumes, and coordinating interview logistics.
• Assist with preparing interview materials and onboarding packages.
• Coordinate new hire orientations and maintain related documentation.
• Prepare and maintain U.S. employment eligibility forms (I-9) and ensure compliance with federal requirements.

Compliance, Training & Development

• Assist with research on HR legislation, regulations, and company policy updates for both Canada and the U.S.
• Track and maintain training and development records for employees.
• Support initiatives related to employee performance tracking and development programs.
• Assist with immigration-related recordkeeping and tracking of visa documentation where required.
• Support HR leadership in compiling compensation and compliance-related data across Canadian and U.S. offices.

Health & Safety Support

• Assist in maintaining workplace health and safety records and documentation.
• Support Joint Health & Safety Committee activities and compliance reporting.
• Help coordinate safety training, initiatives, and employee communications.
• Ensure safety-related policies, signage, and procedures are current and accessible.
• Support Canadian health and safety compliance (OHSA) and U.S. health and safety compliance (OSHA), ensuring documentation and reporting meet both jurisdictions' requirements.

Employee Communication & Engagement

• Assist with the preparation of employee communications, newsletters, and internal announcements.
• Help organize company events, employee recognition programs, and wellness initiatives.

General Office Support

• Perform routine administrative tasks such as filing, scanning, data entry, and document preparation.
• Provide backup support to other administrative functions as required.
• Contribute to the continuous improvement of HR and administrative processes.

Job Requirements:

Requirements:

• College diploma or certificate in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in human resources administration, office administration, or a related support role.
• Strong knowledge of office procedures and administrative practices.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); HRIS experience considered an asset.
• High level of attention to detail, accuracy, and organizational skills.
• Strong interpersonal, communication, and customer service skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• High degree of flexibility and adaptability to shifting priorities.
• Familiarity with Canadian and U.S. employment requirements; experience with I-9 documentation and immigration record keeping is considered an asset.
• Knowledge of basic compensation practices and employment legislation across both Canada and the U.S. is considered an asset.
• Valid driver's license with a good driving record.

Necessary Requirements for Applicants:

• Hold a valid driver's license with a good driving record