Jr. Scheduling Assistant

1 week ago

Toronto, Ontario, Canada Steinmetz & Associates Full time $45,000 - $60,000 per year

Our busy personal injury firm requires a jr. scheduling assistant to join our dedicated and friendly team to assist the managing lawyer and his clerks in a very busy, and growing personal injury practice. We encourage individuals who are motivated, organized, and eager to contribute to apply for this position. Join us in fostering an efficient work environment that supports our organizational goals.

The main duties of this position include:

  • Maintaining the lawyer's calendar, including scheduling new client meetings, examinations for discovery, mediations, pre-trials and trials, preparation meetings, conference calls and assessments for clients
  • All tasks associated with the various calendar entries including booking of services, arranging virtual set ups, confirming attendances, providing relevant materials
  • Communication with clients and counsel with respect to scheduled matters
  • Maintenance and organization of client files

Skills

  • Excellent multi-tasking, proof-reading and organizational abilities
  • Excellent time management skills to coordinate tasks and deadlines
  • Strong communication skills
  • Excellent work ethics and a strong attention to detail is a must
  • Good people skills
  • Ability to work in a fast-paced environment with minimal supervision and/or within a team environment
  • Ability to adapt to a changing environment and handle multiple priorities
  • Experience in personal injury and/or insurance defence is a plus
  • Experience managing an extremely busy calendar is a plus
  • Familiarity with Primafact is advantageous, as is proficiency in Microsoft Office 365 (Word, Outlook, Excel)

The person we are looking for will be highly motivated, efficient, reliable, show initiative, have excellent multi-tasking, organizational and communication skills, and be able to work in a fast paced environment.

The appropriate candidate must be able to work independently, have good working knowledge of Microsoft Office, Primafact, PC Law, Google, Secure Docs, One Drive (and other online document services).

Competitive Salary depending upon experience.

Qualified applicants are invited to forward your resume, references and salary expectations to Tammy Cluett (Sr. Law Clerk/Office Manager) at We thank all candidates for their interest; however only those selected for an interview will be contacted.

Job Type: Full-time

Pay: From $45,000.00 per year

Application question(s):

  • Do you have experience in Personal Injury, Insurance Defence or a comparable assistant role? If yes, please advise as to type and number of years

Experience:

  • Legal Assistant: 1 year (preferred)

Work Location: In person

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