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Finance Clerk

2 weeks ago

Saint John New Brunswick EM L Canada Saint John Energy Full time $45,000 - $65,000 per year

"Excellence in Energy Innovation"

Saint John Energy is an award-winning, internationally recognized distribution utility serving the ratepayers and citizens of Saint John New Brunswick since Our team has been recognized for energy innovation, leadership, and excellence by Electricity Canada, the International Smart Grid Network, and the Smart Energy Project.

We are a community owned utility that cares, above all, about people.  We are relentless in our goal to provide our customers with convenient, reliable energy choices that provide comfort, save money, and help protect the environment.  We care about our teams, we care about the communities we serve and we care about the province where we work and live – we invest in them every day. In all that we do, we seek to leave the world a better place.

Saint John Energy is guided by the principles of: Safety & Wellness, Customer & Community, Integrity, and Bravery. Safety is more than a core value – it's a way of life at Saint John Energy, demonstrated every day through our commitment to the safety of our employees, customers and community.

Saint John Energy is inviting applications for the role of "Finance Clerk" until 2:00pm on Thursday, November

The Finance Clerk position performs financial and administrative duties primarily related to: Accounts Payable and Banking functions, maintenance of the General Ledger and other related financial tasks, Job Cost accounting, Miscellaneous Billing, and other financial related tasks as required by the Finance Department.

Accounts payable administration Duties

  • Receive, verify, and posting of invoices
  • Process weekly and manual cheques & EFT payments
  • Reconcile sub-ledgers to General Ledger as directed
  • Maintain various vendor information master files as required
  • Prepare HST return and remittance

Bank reconciliation and administration

  • Save and compile all daily banking documents for monthly reconciliation
  • Reconcile all bank accounts and follow up on any outstanding issues
  • Monitor and address stale dated payable cheques
  • Post miscellaneous entries cash payments to the General Ledger for cash payments, bank charges, and interest earned

Job Cost Administration

  • Liaise with internal project managers to ensure all appropriate documents and billing information are correct and complete
  • Prepare job cost reports comparing actual costs to estimates for authorization by Engineering prior to invoice preparation and capitalization of assets
  • Make adjustments/corrections to jobs as required and ensure authorization by Finance management

Miscellaneous Accounts Receivable Billing system administration

  • Invoice various accounts as required
  • Maintain Accounts Receivable customer information master files
  • Investigate and resolve customer inquiries including communicating with customers via phone or correspondence
  • Process adjustments to customer miscellaneous billing accounts
  • Assist in the collection of delinquent customer accounts by providing information as required to internal collections
  • Prepare and run collection letters and statements for collection by customer service department
  • Reconcile Accounts Receivable trial balance to General Ledger (monthly)

General ledger maintenance and other accounting tasks

  • Primary responsibility for posting journal entries to the General Ledger
  • Maintain energy and demand sales and units spreadsheets
  • Provide administrative support to the Finance Team as required
  • Preparation of schedules and reconciliations for year-end financial audit
  • Processing of monthly staff expense reports
  • Maintain, issue, record and reconcile Petty Cash

Employment Requirements:

  • Completion of a recognized business diploma or degree at the College or University level
  • Three years' experience working in a clerical environment, preferably with accounting ability
  • Proficient with Microsoft Office Suite of tools and other corporate systems; e.g., Customer Information Systems, JD Edwards
  • Ability to multi-task and perform moderately complex duties, requiring accuracy and attention to detail at all times
  • Strong analytical, prioritization and problem-solving skills
  • Must have strong verbal and written communication skills