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Administrative Partner
2 weeks ago
Open: October 30th, 2025
Deadline: November 5th, 2025
Non-Union
Job SummaryArea of Assignment: Finance Operations
The Administrative Partner in Finance Operations provides administrative support to ensure the effective coordination and execution of key departmental activities. This role is responsible for executing the sign-back process, preparing and coordinating Board and committee materials, and supporting the year-end audit. The Administrative Partner ensures accuracy, confidentiality, and adherence to organizational standards while contributing to the overall efficiency and professionalism of the Finance program.
The Administrative Partner is responsible for coordinating and organizing administrative functions for the Program and Departments. The job participates with program projects and process improvements, maintains specific program policies and procedures, and administration of the day-to-day activities of the Program and Department leaders. The role collaborates with all levels of leadership, staff, and external and internal stakeholders to gather and exchange information within their scope of authority. The Administrative Partner monitors and tracks the status of projects, processes, and solution support requests as it applies to the strategic priorities of the organization. Responsibilities span operational activities and coordinating various initiatives. The job serves as a key contact for the program and departments and serves as a communication hub for program projects, processes, and support.
Regular Full Time
Rate of Pay: $ $35.45 per hour
Teaching, Learning and Research
London Health Sciences Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place that they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.
Responsibilities:
- Administer and oversee the sign-back process, ensuring timely completion, accuracy, and proper record management of all related documentation.
- Coordinate the preparation, review, and submission of Board and committee materials, maintaining the highest standards of accuracy, professionalism, and confidentiality.
- Provide logistical and administrative support for the year-end audit process, including documentation management, scheduling, and coordination with internal and external partners.
- Prepare correspondence, reports, and other materials on behalf of Finance leaders, ensuring clarity, accuracy, and adherence to organizational standards.
- Assists with calendar management, meeting logistics, travel, appointments, conferences and expense reports of leader and others in the program where required
- Schedules meetings, appointments and special events; including room bookings, meeting resources, audio-visual equipment, and catering
- Maintains awareness of program and department activities to respond, interpret, or help with inquiries or requests
- Maintains shared file structure for effective storage and retrieval; develops and maintains efficient documentation and filing system
- Answers enquiries independently, with diplomacy and maintaining confidentiality as appropriate
- Triages and directs callers to the appropriate team member; having the discretion and judgment to determine urgency
- Maintains an inventory of office equipment, subscriptions and licenses
- Handles all clerical functions related to inventory control and management, processes purchase orders in consultation with relevant team member for office supplies, workshop materials, subscriptions, services and equipment
- Interacts with both internal and external contacts primarily for the purposes of exchanging information and resolving problems within scope of authority
- Acts as the resource person to the department on all office administrative matters; communicates, interprets and advises others on departmental policies
- Adapts communication to different audiences using discretion and judgment
- Addresses and resolves nonstandard, unexpected and/or complex issues for internal and external stakeholder
- College diploma in Health Office Administration, Office Administration, Business or as acceptable by the hospital
- Minimum of 2 years' experience in an administrative role
- Strong organizational and problem-solving skills with impeccable multi-tasking abilities
- Proficient Microsoft Office applications
- Excellent interpersonal skills and ability to interact effectively with all levels of the organization
- Ability to identify opportunities and strategies to enhance process efficiency and workflow
- If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position.
- Demonstrated commitment to the principles of patient and family centered care
- Demonstrated knowledge of and commitment to patient and staff safety
- Demonstrated practice and commitment to LHSC's Purpose, Vision and Values
- Demonstrated ability to attend work on a regular basis
Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed. Tell us your story and apply today with your resume
Immunization Requirements
Before beginning employment at LHSC, all new hires must provide documentation related to LHSC?s Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC.
Teaching, Learning and Research
LHSC Centre is proudly one of Canada?s largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.
We are committed to providing a safe, healthy and inclusive work environment that inspires respect. ?LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.? Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.? Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at , extension #34321 or
As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.
Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.
Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work or study permits. It is the employee?s accountability to ensure they are adhering to their specific permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.
