Senior Administrative Assistant

At CAAT, we're passionate about what we do. And it shows
 

Here, you'll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn't just feel different at CAAT. It is different. We're one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we're just getting started. Driven by core values and a shared purpose, we're fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit, we'd love you to be a part of it.

About the Role:

We are seeking a Senior Administrative Assistant for our Pension Policy team. The Senior Administrative Assistant, Pension Policy provides high-level administrative and coordination support to the Vice President, Pension Policy and the Pension Policy leadership team. The successful incumbent supports the efficient operation of the department, enabling the execution of strategic and business as usual priorities. The Senior Administrative Assistant ensures efficient workflow management, supports the delivery of Board of Trustees and senior leader reporting, maintains knowledge repositories, and acts as a key liaison with internal and external stakeholders. The incumbent contributes to the overall effectiveness of Pension Policy by ensuring that complex priorities are tracked, documented and delivered with precision.

As the Newest Member of our Team, You'll:

• Provide integrated administrative, scheduling and coordination support to the Vice President, Pension Policy and the leadership team, ensuring smooth execution of departmental priorities and deliverables.

• Prepare agendas, presentations, and supporting materials for meetings; take minutes and ensure timely follow-up on action items.

• Organize Pension Policy team meetings, workshops, and events, including logistics, catering, and record keeping.

• Manage the policy intake process and knowledge repositories (e.g., trackers, SharePoint) to ensure timely resolution and preservation of institutional knowledge through documentation.

• Support the preparation, consolidation, and quality review of management and Board reporting, including policy updates, regulatory submissions, and governance items.

• Collaborate with administrative staff, project management and other departments to coordinate the completion of cross-functional deliverables.

• Proofread and edit policy communications, reports, and presentations, ensuring clarity, professionalism, and alignment with governance standards.

• Manage expense reporting, approvals, and submissions to Finance, and coordinate travel and training for the Pension Policy team.

To Succeed, You Bring:

• Minimum five (5) years of experience providing administrative support to senior leaders within a fast-paced, changing work environment. 

• Post-secondary diploma in a relevant field is preferred

• Superior organizational skills, including the ability to anticipate needs, manage multiple priorities, and proactively resolve issues.

• Advanced proficiency in Microsoft 365 and comfort with adopting new technologies, including AI-enabled tools and project/work tracking systems.

• Proven ability to build trusted relationships with senior leaders and cross-functional partners.

• Excellent written and verbal communication skills with strong attention to detail; ability to ensure clarity and consistency in technical policy-related materials.

• Demonstrated professionalism, discretion and possess a high degree of tact when working with stakeholders and handling sensitive or confidential information.

• Experience supporting governance, compliance, or policy functions considered an asset, as is experience working in pension and/or group benefits administration.

At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We're incredibly proud of our people and the remarkable impact they have as catalysts for change. We're committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive. When you work with CAAT, you'll enjoy:

• Opportunities to Build a Better You: We never stand still. As we grow, so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
• Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical, mental, and financial wellness. From flexible work arrangements, comprehensive benefits to wellness incentives, and a defined benefit pension plan – we have you covered.
• A Place to Collaborate and Win: We've built a lively environment where creativity and open communication thrive. It's why we're consistently recognized as one of 'Canada's Most Admired Corporate Cultures', one of 'Greater Toronto's Top Employers', and one of the 'Best Places to Work'.
• Work that Truly Matters. You're giving Canadians the opportunity for better retirement security, and organizations the chance to do more.
   

If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being, then CAAT could be the right fit for you. Start your journey with us today. Apply now.

Learn more about us by visiting

Diversity, Equity, Inclusion, and Belonging (DEIB):

DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work.

CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at or call Human Resources at for assistance.