Executive Assistant to CEO

1 week ago

Mississauga, Ontario, Canada afbe1e19-4a9c-4c1b-8333-c34cc27f831a Full time $34,400 - $95,200 per year

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and daily operations. This dynamic role requires a detail-oriented professional who excels in managing complex schedules, coordinating projects, and providing exceptional administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills, discretion, and a passion for streamlining executive workflows to foster organizational success.

Responsibilities

  • Manage the CEO's calendar with precision, scheduling meetings, appointments, and travel arrangements while prioritizing urgent matters.
  • Prepare and proofread correspondence, reports, presentations, and other documents to ensure clarity and professionalism.
  • Coordinate multiple projects simultaneously, tracking deadlines and deliverables to ensure timely completion.
  • Handle all aspects of office management including filing systems, supply inventory, and front desk duties to maintain an efficient work environment.
  • Organize events such as board meetings, team gatherings, and client engagements through detailed planning and logistics coordination.
  • Maintain accurate records using data entry skills and bookkeeping tools like QuickBooks for expense tracking and financial documentation.
  • Manage communication channels with professionalism via multi-line phone systems, email correspondence, and phone etiquette standards.
  • Utilize Microsoft Office Suite, Google Workspace, and Microsoft Outlook Calendar for scheduling, document creation, and collaboration.
  • Support personal tasks for the CEO as needed, including personal calendar management and transcription services.
  • Facilitate document signing processes using tools like DocuSign to ensure secure approvals.

Requirements

  • Proven experience as an executive assistant or in a similar administrative role with a strong background in office management.
  • Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy environment.
  • Excellent written and verbal communication skills coupled with professional phone etiquette.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with multi-line phone systems.
  • Experience with calendar management tools such as Microsoft Outlook Calendar or similar platforms.
  • Strong data entry skills along with experience in bookkeeping software like QuickBooks or comparable programs.
  • Demonstrated ability to coordinate projects effectively while managing multiple priorities simultaneously.
  • Attention to detail for proofreading documents and transcribing audio accurately.
  • Previous experience supporting high-level executives or personal assistants is highly desirable.
  • Ability to adapt quickly to changing priorities while maintaining a positive attitude and professional demeanor. Join us to be an integral part of our leadership team This role offers an exciting opportunity to develop your career while supporting an innovative organization committed to excellence in every detail of our operations.

Job Types: Full-time, Part-time, Permanent

Pay: $17.50-$18.00 per hour

Expected hours: 30 – 40 per week

Work Location: In person

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