HR and Operations Coordinator

1 week ago

Edmonton AB TJ G, Canada Prowse Barrette LLP Full time $60,000 - $70,000 per year

ALL APPLICATIONS (resume and cover letter) should be emailed DIRECTLY to

We are currently seeking an HR and Operations Coordinator to join our dynamic team. If you are energetic, enthusiastic and a team player, we are looking for you This position supports the Director of Operations in ensuring the smooth and efficient functioning of the firm and works closely with the Office services team, external contractors, and firm leadership. This role combines HR administration with responsibility for operational coordination, project support, and office services oversight. The position ensures that key processes are managed consistently, project deadlines are met, and employees are supported in alignment with firm policies and objectives.

Key Responsibilities

Human Resources

  • Administer employee benefits and maintain accurate records.
  • Coordinate the annual employee performance review process.
  • Support payroll, working with accounting/payroll providers.
  • Manage vacation approvals in accordance with firm policies.
  • Review employee expense claims and prepare for approval.
  • Draft HR policies, procedures, and processes for review by the Director of Operations.
  • Coordinate hiring activities: drafting postings, screening candidates, organizing interviews, and onboarding new hires.

Operations

  • Coordinate IT projects with external contractors and the Director of Operations to ensure timely delivery.
  • Manage lease-related administrative tasks impacting workspace and employees.
  • Support delegation and coordination of office management tasks with reception and office services clerk.
  • Coordinate firm marketing engagements and sponsorship activities.
  • Assist other departments with projects as required.

General

  • Provide direct support to the Director of Operations as required.
  • Maintain confidentiality and discretion in all matters.
  • Identify opportunities to improve efficiency and support firm-wide initiatives.

Core Competencies

  • High emotional intelligence to effectively manage various HR scenarios with kindness as well as direct clear communication.
  • High level of discretion and professionalism in handling sensitive HR and operational matters.
  • Clear and effective communication skills.
  • Strong organizational and project coordination skills.
  • Ability to manage priorities and deadlines.
  • Proficiency with Microsoft Office.
  • Ability and desire to adopt new technologies to bring efficiencies to the workplace.

Qualifications

  • A post-secondary degree in a related discipline.
  • 5 plus years of work experience in an office environment.
  • Preferred 2 plus years work experience in Human Resources.
  • Proficient with Microsoft Office applications.
  • Project management training preferred but not required.

If you are a professional individual with strong attention to detail, an easy, calm, joyful demeanor with colleagues, excellent organizational skills, and the ability to work with both urgency and accuracy, we encourage you to apply. The ideal candidate will be a quick learner who takes pride in their work and understands the importance of confidentiality.

Prowse Barrette LLP is a well-established, Edmonton area law firm, with 65 years of experience. We are located in downtown Edmonton in the Connect building (home of Lui-Chi's, the best coffee around).

Email your resume and cover letter DIRECTLY to

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Paid time off

Application question(s):

  • Applications submitted via Indeed will not be reviewed.

I agree to submit my application directly to

Work Location: In person

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