Admissions Officer

Position Title: Student Admissions Officer

Hours of work: Flexible 35-hour week

Location: On-site with some travel required

Reports to: Student Success Manager

Appointment: Full-time

Salary: $55,000

WHO WE ARE:

OSHKI-WENJACK's mission is building and empowering First Nations Futures.

VISION STATEMENT:

OSHKI-WENJACK is strengthening nations through First Nations Education.

POSITION SUMMARY

The Admissions Officer will work with representatives from Nishnawbe Aski Nation (NAN) communities and affiliated organizations and partners to promote the post-secondary education and training programs offered at Oshki-Wenjack.  The Admissions Officer will also assist prospective First Nation students and other learners to achieve or exceed the minimum student enrollment targets for each program.  The Admissions Officer is responsible to the Director of Student Success on a day-to-day basis.

KEY RESPONSIBILITIES

· Responsible for weekly reports of student numbers

· Reach out to individuals who applied to a program at Oshki-Wenjack and assist in the admissions process where needed.

· Evaluate student applicants and provide or refer to any support they may need throughout the admissions process.

· Liaise with various funders regarding sponsorship process.

· Initiate and maintain student files using the Institute's database, Ellucian for tracking and follow-up purposes for admissions and registration.

· Oversee admissions in multiple programs. Develops and provides information to prospective applicants to determine their needs and advise them of programs of study, funding, and admission requirements.

· Analyzes and prepares admission files according to partner requirements, ensuring that all admission requirements are met. Check student status lists for accuracy and make necessary corrections.

· Liaise with the financial aid officer.

· Liaise with program staff, and colleagues in partner institutions, to track program applications.

· Assist applicants to obtain their supporting documents like transcripts and verification documents that are required in the admissions process for entry into their chosen program of study.

· Support student entry into programs by assisting with the registration process.

· Establishes positive relationships with learners.

· Develop and implement an admissions strategy that will actively track/monitor the student's process from the application to the acceptance of enrollment and confirmation of funding.

· Maintain student files and databases for tracking and follow-up purposes for recruitment, admissions, and graduation.

Ontario College Application Service

· Support potential students in navigating the OCAS when seeking entry into a program of study.

· Monitor the application process for each potential student subject to their consent.

Community Liaison; Dialogue, Engagement and Outreach

• Travel regularly to Nishnawbe-Aski Nation communities to:

• Create positive working relationships in NAN with Chief and Councils, community members, education authorities and committees.

• Promote programs in the communities.

• Assist in achieving student recruitment targets for each program.

• Identify education and training needs that will support the capacity requirements in their schools, business and service agencies in their communities and partners in the regions.

• Establish Oshki-Wenjack as a leader in post-secondary education.

Other Duties

· Supports the implementation of the student success strategy to ensure enrollment target levels are achieved, leading to student success and graduation.

· Take personal responsibility to increase sensitivity, awareness, and implementation of Oshki-Wenjack's cultural teachings and organizational practices in both professional conduct and work-related deliverables.

· Access and utilize Elders and Knowledge Holders for teachings and guidance as it relates to work deliverables.

· Be prepared to work in conjunction with the philosophy and mandate of the Institute.

· Adhere to the Policies and Procedures as set by the Institute.

· Always maintain professionalism.

· Adhere to the Code of Ethics and positive relationship building.

· Regular attendance and conduct at work according to the requirements of Oshki-Wenjack's Policies and Procedures.

COMPETENCIES REQUIRED

Specific Knowledge:

· Knowledge of Indigenous culture, traditions, and Indigenous communities.

· Proficient using Microsoft Tools such as Word, PowerPoint, Excel.

· An understanding of potential barriers to prospective students within the communities that Oshki-Wenjack serves.

Skills and Attributes

· Communication

· Active listener

· Interpersonal skills

· Organizational skills

· Proficient in a wide use of technology

· Ability to work with diverse groups of people and handle difficult situations

· Process orientated

· Self driven and motivated

QUALIFICATIONS AND REQUIREMENTS

Required

· Valid Class G Driver's license

· Post-secondary Degree/Diploma/Certificate along with 1 to 3 years of experience preferably in a post-secondary setting. 

· Equivalencies may be considered.

· to 3 years of experience working in an Indigenous organization with a focus on northern communities.

· Previous sales experience would be an asset

· Must be able to work independently within a team environment

· Previous OSAP experience within the industry is an asset

WORKING CONDITIONS

· Travel required.

· In office setting.

ADDITIONAL INFORMATION

The Admissions Officer is based at the Centennial Square location; however, all employees may be required to work across other sites or at home from time to time.

Health & Safety

All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve health and safety.

Job type: Permanent full-time

In addition to competitive wages and a rewarding career where you can truly make a difference, we offer a comprehensive benefit package that meets the various needs of our diverse employees, Including,

· Cultural Activities.

· Employee development group activities.

· Personal training opportunities.

· Health and Dental.

· Company pension contributions.

· Paid Vacation.

· Personal days.

· Stat and Civic Holidays.

· Access to cultural supports.

· Paid time off at Christmas in addition to paid vacation time.

Schedule:

· hour shift

· Day shift

· Monday to Friday

· In-person

· Weekends

· Travel

· Flex schedule as required by department needs.

Experience:

· years

Employment is subject to:

· Proof of Education requirements

· Proof of any licenses or certifications

· Must sign an Oath of Confidentiality

· Must be willing to work a flexible 35-hour work week.

· Oshki is committed on implementing measures to protect its community members, staff, and other key groups from COVID-19. As a result, Oshki-Wenjack has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

We are committed and dedicated in building a workforce that reflects the demographics that we serve. In alignment with our Mission and Mandate and in accordance with Ontario Human Rights code and the Canadian Charter of Rights and Freedoms, preference will be given to candidates of Indigenous ancestry. Candidates are encouraged to self identify as being of Indigenous ancestry (First Nation, Metis, or Inuit).

Closing Date: Until filled.