Architectural Project Coordinator

Staff - UnionJob CategoryCUPE 116Job ProfileCUPE 116 Salaried - Project CoordinatorJob TitleArchitectural Project CoordinatorDepartmentCarpenter Shop | Architectural Trades | Building OperationsCompensation Range$7, $7,865.00 CAD MonthlyPosting End DateOctober 24, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

UBC Building Operations creates outstanding university experiences by maintaining and operating the university s learning environment in the safest, simplest, sustainable, most efficient way.

This role provides architectural technical support for the maintenance and operations of core funded and service contract facilities at UBCV.

The Architectural Coordinator will monitor and coordinate personnel, consultants, contractors, funds and other resources required to implement all aspects of architectural projects within Building Operations to ensure timely and cost-effective delivery.

Organizational Status
The Architectural Coordinator reports to the Architectural Technical Specialist, Building Operations.

Work Performed

Organizes, provides direction and monitors architectural project work according to operational requirements, departmental policies, procedures and objectives.

Supervises, allocates, develops schedules and coordinates the work of Head Tradespeople and Project Teams employed in providing construction services to the customers; while ensuring compliance to the project budget and schedule.

Ensures that jobsite safety programs are in place and functional, and that workers under their jurisdiction work in a correct and safe manner and follow safe practices.

Consults with the Architectural Technical Specialist, engineering, regulatory services, trades persons and other resources as required in the development, coordination and implementation of the scope, design and construction of small to medium sized new and renovation type projects.

Coordinates reviews and prepares estimates for projects as required and provides general assistance in the preparation of budgets, and related matters. Works with project team, Regulatory Services and Records to ensure project compliance with university and departmental guidelines and as-built documentation.

Coordinates, reviews and prepares estimates for projects as required and provides general assistance in the preparation of budgets, and related matters.

Works with Project Team, Regulatory Services and Records to ensure project compliance with University and Departmental guidelines and as-built documentation.

Reviews project scope, drawings, materials and labour; monitors the computerized project schedule and budgets for compliance and ensures that all documentation is in place for the proper management of the projects, including all approvals, permits, payments, shutdown requests, change orders and financial commitments.

Maintains control and keeps records of project progress from start to finish for administrative purposes; participates in pre-job meetings and reviewing job scope, resource allocation and the project schedule; checks progress reports and change orders; contacts and orders ancillary contractors and materials to satisfy project and shop requirements.

Attends ongoing and final inspections of projects, ensuring that deficiencies are corrected in a timely manner; deals with logistical, material and schedule problems arising on the construction site; communicates the project status and schedule with clients; and ensures compliance to the project schedule and budget.

Provides reports as requested on the progress, status, scope changes, costs and future requirements of projects assigned using manual and computerized systems.

Communicates with stakeholders effectively using appropriate methods and tailoring content of the information to the needs of the audience.

Prepares written documentation and presentations. Facilitates open communication and uses tact and discretion when communicating confidential information. Listens effectively and provides appropriate feedback.

Practices effective conflict management: anticipates, manages and resolves conflict as it relates to projects under their supervision.

Builds and maintains effective relationships to share information and establish meaningful partnerships and encourages a culture of project innovation.

Coordinates the execution of services agreements with outside contractors, including; supporting RFPs, supporting the negotiation of best pricing, creating purchase orders, paying invoices, scheduling with stakeholders, generating repair estimates, coordinating with in-house trades, coordinating access to building.

Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.

Consequence of Error/Judgement
Makes resource allocation, project coordination and compliance decisions for a variety of projects; inappropriate decisions have significant impact on costs and service delivery.

Supervision Received
Works under general direction and within relevant University policies and guidelines.

Supervision Given
Provides project direction to Heads, Sub-Heads, Contractors and assigned trades personnel.

Minimum Qualifications

Technologist certification in relevant area or high school graduation and relevant journeyperson trade certification, a valid BC driver's license and a minimum seven years of related experience and/or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

-Technologist certification in relevant area or High school graduation and relevant journeyperson trade certification. Valid BC Driver s license.

-7 years relevant experience or the equivalent combination of education and experience. Architectural experience preferred.

-Proven ability to plan, organize, and advise in a team environment, based on a thorough knowledge of general construction practices.

-Proven ability to communicate clearly and concisely (both written & verbal), exercise tact and good judgement, and skillfully negotiate, bargain, compromise and conciliate as required.

-Proven ability to build and maintain effective working relationships with colleagues and clients.

-Proven ability to understand and effectively develop project scope.

-Proven ability to manage several time sensitive projects simultaneously.

-Ability to understand customers unique needs and the impact to their operation.

-Ability to read and understand blueprints and provide takeoffs from drawings.

-A good working knowledge of the BC Building Code, IH&S Regulations, WCB Regulations, CPM scheduling, general construction management practices, and customer relations techniques.

-Computer related skills include basic working knowledge in each of the following areas: spreadsheets, word processing, & scheduling applications.

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