Administrative Assistant

Benefits:

• 36-hr work week for a healthy work/life balance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Overview

Ideal Siding is looking for a highly organized and detail-focused Administrative Assistant to join our team. This role provides general administrative support, with the majority of the time focused on compliance-related tasks. You'll be responsible for keeping documentation current, maintaining compliance records, and making sure our franchise network stays up to date with all necessary paperwork.

You'll work closely with the Brand President, administrative team and other team members to ensure smooth operations, clear communication, and no missed details. If you're the kind of person who takes ownership and thrives on organization, this is a great opportunity to grow with a fast-moving company.

Key Responsibilities

Compliance

• Closely communicate with the Brand President on all compliance-related matters.
• Review, collect, and track insurance certificates (COIs) from franchisees.
• Ensure current copies of business licenses, registrations, and other required documents are maintained.
• Monitor expiration dates and follow up for renewals or updates as needed.
• Keep compliance records organized and easily accessible in digital systems.

Administrative Support

• Maintain and update internal spreadsheets, shared drives, and databases.
• Manage shared inboxes and assist with correspondence and scheduling.
• Create and update templates, forms, and internal documentation.
• Help coordinate team meetings, events, and training sessions.
• Provide additional administrative support to leadership as assigned.

Qualifications:

• Proven experience as an Administrative Assistant, Compliance Assistant, or in a similar role.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong communication and follow-up skills.
• Proficiency in Google Workspace, Microsoft Excel, and document management tools.
• A proactive attitude and willingness to take ownership of tasks.

Why Join Ideal Siding?

• Be part of a dynamic and fast-growing company with a modern franchising model
• Enjoy a flexible hybrid work schedule (1–2 days/week in-office)
• Opportunity to learn, grow, and advance your career
• Comprehensive benefits: extended health and dental care, free on-site parking, company events
• A collaborative and supportive work environment that encourages personal and professional growth

Who Are We?

Ideal Siding is the fastest-growing siding renovation company in North America. With over 85 locations across Canada and the US, our mission is that every homeowner in North America has access to affordable siding services provided by a reliable company with reasonable pricing, quality control on all levels, friendly and professional staff, and a corporate team behind it.

Flexible work from home options available.

Ideal Siding is committed to providing a workplace free from discrimination or harassment. We expect every member of our community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included, and is afforded the respect and dignity they deserve. Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.