Accounts Payable

Why Join Us?

At West Coast Machinery, we believe that great work starts with a great culture. We foster an inclusive, collaborative environment where innovation is encouraged, growth is supported, and every voice is valued. We take pride in being a trusted partner in the heavy equipment industry. This role offers the opportunity to work in a dynamic environment where you can contribute to both finance and front-office operations.

Job Summary

West Coast Machinery Inc. is seeking a detail-oriented and reliable Accounts Payable / Accounts Receivable (AP/AR) Clerk to join our growing team. This role is responsible for managing both incoming and outgoing financial transactions, while also providing support at reception by assisting with incoming calls, greeting visitors, and helping ensure smooth day-to-day office operations.

Key Responsibilities

Accounts Payable (AP)

• Verify, code, and enter invoices into accounting software
• Sort and match credit card receipts with statements; follow up with purchasers for any missing receipts; enter/reconcile payables for Visa statements
• Match vendor invoices to monthly statements and follow up on any missing invoices or approvals
• Maintain vendor records and respond to vendor inquiries
• Perform other accounts payable duties as assigned

Accounts Receivable (AR)

• Process incoming payments from customers (credit card, cheque, electronic transfer)
• Reconcile bank deposits and post payments to customer accounts
• Provide updates to sales team regarding received payments
• Perform other accounts receivable duties as assigned

Reception & Administrative Support

• Answer, screen, and forward incoming phone calls
• Provide backup coverage for front desk/reception
• Assist with general administrative tasks (filing, data entry, scheduling, etc.)

Qualifications

• High school diploma or equivalent – An associate's or bachelor's degree in accounting is an asset
• 2+ years of experience in AP/AR or general accounting
• Reception or front-desk experience considered an asset
• Proficient with Microsoft Excel and general accounting software
• Strong organizational, multitasking, and communication skills
• Professional appearance with a customer service–oriented approach
• Ability to manage sensitive financial and personal information with discretion

What We Offer:

• Competitive wages and benefits package
• Full-time, Monday to Friday schedule 8:00AM – 4:30PM (Monday – Friday)
• Opportunities for professional growth and advancement within the company
• A positive and collaborative work environment

About Work Truck West:

Work Truck West is your one-stop shop for all your medium-duty work truck equipment needs. We pride ourselves on figuring out exactly what you need your work truck to do for you and getting you to work in your new truck as quickly as possible. We maintain an inventory of truck chassis and work bodies at our shop, getting you in the truck of your dreams sooner than you think. We also offer financing options as well so you can be assured of the financial aspects of your new truck purchase. ShearForce's goal is simple — to seek out the best of the best and make it available to you. Our top suppliers include LaBounty, Xcentric, Shearex, Gilbert, Rammer, Stanley, and Simex. We've also introduced our own ShearForce branded hammers, shears, rotating/fixed pulverizers, grapples, static rippers, magnets, post drivers, compactors, and mowers that offer power and durability. In our never-ending search for high-productivity attachments, we've also added hydraulic rippers and crusher buckets to our inventory. To better support the utilization of our specialized attachments, we've included ready-to-work rental excavator packages. All our hydraulic attachments are available for rent allowing our customers to take on more specialized short-term projects without the full cost of ownership.