Sample Coordinator

Core Laboratories is the Reservoir Optimization Company

Core Laboratories Inc. is a leading provider of proprietary and patented reservoir description and production enhancement services and products used to optimize petroleum reservoir performance. The Company has over 70 offices in more than 50 countries and is located in every major oil-producing province in the world. We are well-positioned to serve the growing needs of the energy transition while continuing to fulfill the demand for reliable and affordable energy sources like crude oil and natural gas. Our services, products, expertise, and innovations will continue to be essential as our clients meet the growing demand for energy globally. For more information, visit 

At Core Lab, our values matter: Safety, Honesty and Integrity, Customer Focus, Building Trust, and Employee Development. We regard our employees as our greatest asset. We believe that identifying, attracting, developing, and retaining talent are significant actions because our people are so important.

Position reports directly to Fluids Lab Supervisor. Main responsibility is to ensure that sample details for incoming samples are accurately logged into our internal LIMS system. Responsibilities also include contacting our clients and liaising with our company field technicians to confirm sample details and analysis requirements are correct. Position requires liaison with our laboratory coordinators to ensure client objectives, laboratory analyses and associated deadlines are clearly defined. In addition to the duties and responsibilities related to sample log-in, the position also requires occasional assistance in our shipping / logistics department. This assistance would be in the form of covering shipping and logistics duties during times when our regular staff member is out of office.  

• Must comply with Safety Responsibilities explained in the Safety Responsibility Policy (CA-ADMR-S24).
• Maintain confidentiality and impartiality.
• Coordinate the activities of the sample log-in to ensure projects are logged-in on an accurate and timely basis according to protocol CG-LOGP-A08, "Log-In Procedure - Reservoir Fluids".
• Check the Priority Clients List (CG-LOGR-A04) and determine if the samples are priority.
• Place time-sensitive samples (e.g. waters for bacterial analysis) in the fridge and inform the lab coordinator of their arrival. 
• Verify that all containers/samples are accounted for, and initiate tracking for missing shipments.
• Track down the appropriate clients contact if none is given, either by company history (accessing the LIMS database) or by conducting cold calls.
• Check the List of Companies with Special Requirements (CG-LOGR-A06) and determine if special coding info is required.
• Contact clients on samples that arrive to find out analytical testing requirements and to complete incomplete paperwork. If contacting client(s), ask for coding info (if not already available).
• Responsible for storing and finding all samples for Fluids Laboratory (excluding PVT samples), in a timely fashion.
• Ensure proper disposal of samples past their assigned holding date as per proper SOP (CG-RFLP-M01, CA-RFLP-M25)
• Must be knowledgeable regarding the analyses offered by the department, and able to suggest testing if required, or refer to a Coordinator/Technical Advisor.
• Responsible for removal of garbage, coolers, boxes, and any other containers.
• Maintain compliance with the Health, Safety, and Quality Management Systems requirements.
• Contribute to the effectiveness of the Management Systems, including improvement of performance and reduction of nonconformities.
• Verify current legal well names and unique well identifiers using most relevant database information system. (Example: Historical data, gDc …). Use most recent info.
• Determine if client is set up. If not, forward information to Admin Assistant or Sales to have it set up.
• Be familiar and recognize routine work orders, clients, analysis, special projects requirements and turnaround time requirements. This including testing, LSDs, client distribution list, and billing information.
• Able to perform other tasks and duties as required.

• A high school diploma or equivalent required
• Bachelor of Science degree preferred
• Two years of related experience and/or training preferred

• Strong communication, presentation, and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced and dynamic environment.
• Proficient in Microsoft Office applications.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Laboratory Technicians must meet the following physical qualifications.
• Be able to work in the presence of odors typical of petroleum or petrochemicals without allergic reactions or nausea. When such odors are within OSHA-designated permissible exposure limits (PELs).
• While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; talk or hear; and test or smell.  The employee frequently is required to walk, sit, and reach with hands and arms.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position resides within a normal office working environment. While performing the duties of this job, the employee may be exposed to fumes or airborne particles. The employee may also be exposed to toxic or caustic chemicals in some work areas. The noise level in the work environment is usually moderate.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.