Office Manager

6 days ago

Toronto, Ontario, Canada Eco Residental Roofs & Commerical Shelters Inc. Full time

Key Responsibilities

  • Serve as the main contact for internal and external communications, addressing requests efficiently.
  • Foster a positive and inclusive office environment to support employee productivity.
  • Lead the planning and execution of office events, meetings, and conferences.
  • Manage office budgets, track expenses, prepare reports, and drive cost savings.
  • Enforce office policies with a focus on compliance and efficiency.
  • Build and maintain vendor relationships, negotiate contracts, and resolve issues promptly.
  • Keep the office space organized and well-maintained, including supplies, decor, and systems.
  • Organize and maintain accurate office records, ensuring accessibility.
  • Identify inefficiencies and recommend improvements to enhance office operations.
  • Oversee front desk operations, including guest reception, phone management, mail sorting, and workspace organization.
  • Manage ordering processes for office, kitchen, marketing, and cleaning supplies.
  • Lead office projects (e.g., renovations, tech upgrades) from start to finish, ensuring timely and budget-conscious delivery.
  • Proactively identify and resolve risks, keeping stakeholders updated.
  • Manage office security systems and building standards with accountability.
  • Co-Chair the Joint Health & Safety Committee, driving safety compliance.
  • Provide executive and team support, managing schedules and handling sensitive tasks discreetly.
  • Reconcile financial documents, invoices, and expense reports.
  • Handle ad-hoc projects with urgency and precision.
  • Model a "can-do" attitude, promoting a culture of ownership and accountability.

Job Requirements:

Education & Experience:

  • Post-secondary education with 5-7 years of experience as an Office Manager in a professional services environment.
  • Experience managing multiple priorities for different professionals.
  • Familiarity with handling confidential information.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, and Visio.
  • Strong skills in calendar and email management.
  • Previous experience with office equipment (copiers, fax machines, etc.).
  • Expertise in travel logistics, scheduling, meeting management, and client relations.

Key Skills:

  • Strong written and verbal communication.
  • High integrity, discretion, and confidentiality.
  • Excellent listening and responsive skills.
  • High attention to detail and accuracy.
  • Ability to work independently and exercise good judgment.
  • Calm and focused under pressure.
  • Proactive, goal-oriented, and self-motivated.
  • Exceptional organizational and time-management skills, able to manage competing deadlines.
  • Flexible and adaptable, with a focus on overall office success.
  • Excellent communication; knowledge of additional languages is a plus.
  • Actively champions diversity and inclusion.

Job Type: Full-time

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • RRSP match

Work Location: In person

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