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Senior Office Administrator

2 weeks ago

Winnipeg, Manitoba, Canada 86e75bd2-00dc-457a-b1a1-6a384a127838 Full time $196,608 - $216,624 per year

Job Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role is vital in ensuring smooth workflow, efficient vendor management, and effective team coordination within a professional environment.

Responsibilities

  • Act as the primary contact for customers via phone, email, and in person
  • Manage Accounts Payable (AP) and Accounts Receivable (AR), including invoicing, payment processing, and vendor communication
  • Use QuickBooks for accounting, data entry, and financial recordkeeping
  • Schedule welding jobs and coordinate with clients, management, and field staff
  • Maintain employee schedules and assist with time tracking for payroll
  • Prepare and organize documents, reports, and internal records
  • Assist with payroll preparation by providing accurate time and attendance data
  • Maintain office supplies, equipment, and general office organization
  • Support management with administrative duties and workflow improvements

Qualifications

  • 3+ years of experience in office administration, bookkeeping, or a similar role (preferred)
  • Strong understanding of AP/AR processes
  • Experience with QuickBooks is required
  • Excellent organizational and multitasking abilities
  • Strong verbal and written communication skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Ability to work independently and manage shifting priorities
  • High attention to detail and accuracy

This position offers an opportunity to be a key contributor within a dynamic team environment. The successful candidate will demonstrate professionalism, attention to detail, and a proactive approach to office management.

Job Type: Full-time

Pay: $16.06-$26.62 per hour

Expected hours: 40 per week

Benefits:

  • Extended health care

Work Location: In person