Admissions Academic Advisor

Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region's Gatineau Park. It is the region's only public, tuition-free, English-language college, offering innovative and personalized instruction across 18 Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities. Cégep Heritage College is a vibrant multicultural institution with dedicated staff serving more than 1,000 students. It delivers educational programming that fosters extraordinary student-teacher interaction, student leadership and entrepreneurship, intercultural dialogue and engagement, and high-calibre athletics.

COMPETITION NUMBER

C25-26-PNE-03

POSITION

Admissions Academic Advisor (2nd posting)

DEPARTMENT

Academic Services

IMMEDIATE SUPERVISOR

Administrative Manager in the Registrar's Office

PREDECESSOR

Margaret Garrard

TYPE OF HIRING

Regular Full-Time

WORK SCHEDULE

35 hours per week from Monday to Friday

Schedule to be determined

WORK LOCATION

325, boul. de la Cité-des-Jeunes, Gatineau QC, J8Y 6T3

ROLE SUMMARY

The Admissions Academic Advisor, reporting to the Associate Academic Dean - Registrar, is responsible for the admission process and supporting students throughout their admission journey and program progression.

The Admissions Academic Advisor also provides guidance and information related to Law 14 to both current and prospective students regarding their program and course selection. Additionally, the Admissions Academic Advisor identifies and tracks students experiencing academic difficulties and coordinates support services to assist them.

DUTIES

Under the supervision of the Administrative Manager in the Registrar's Office, the Admissions Academic Advisor is responsible for various student-related duties, including but not limited to:

• Advising applicants with respect to the local and ministerial program admission requirements.
• Advising and evaluating applicants and current students with respect to Law 14 eligibility and exemptions.
• Evaluating applications and program change requests and rendering verdicts for DEC, AEC, summer school registrations and non-credit courses.
• Organizing language testing and placement for applicants and new students.
• Evaluating and updating language levels in the student record for DEC, AEC and non-credit programs.
• Placing students in appropriate program grids related to Law 14 eligibility and language levels.
• Following up and advising refused applicants regarding their alternative program options and eligibility.
• Implementing procedures related to the Bylaw #5 Concerning Support for Student Success, including the identification and administrative tracking of students on academic probation.
• Organizing support sessions for students on academic probation.
• Organizing student appeal meetings.
• Assisting with the support of international students.
• Follow up with condition admissions (ensuring students have met High School Diploma and program requirements, English and French remediation).
• Participating in committees to review college, program, and departmental bylaws, policies, and procedures related to admissions.
• Ensuring that admissions bylaws, policies and legal requirements are respected.
• Preparing Letters of Acceptance (LOA) for temporary residents and confirming LOA documents for Immigration, Refugees and Citizenship Canada (IRCC)
• Ensuring admission, Law 14 and related information are up to date in all promotional resources (website, Omnivox and communication tools).
• Liaising with high school guidance counsellors with respect to admission requirements and student eligibility.
• Organizing and attending meetings with high school guidance counsellors to promote the college.
• Participating in promotion events related to admissions.
• Inputting the Recognition of Acquired Competencies (RAC) results in the student record.
• Evaluating certification requests for DEC and AEC students under old programs and/or regimes (processing substitution and equivalencies, Law 14 requirements).
• Providing information related to admission data and caps.
• Reviewing, translating and updating admission documents and parameters in Clara for admission operations.
• Verifying and following up with students regarding confidentiality and consent agreements.
• Performing other related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

• A minimum of a bachelor's degree with a specialization appropriate to the position (i.e.: Education, Counselling, Academic and Vocational Information, Psychology, etc.).
• Must be bilingual in both English and French (written, spoken and comprehension).

ADDITIONAL QUALIFICATIONS

• Must possess excellent communication, organizational and interpersonal skills.
• Must have excellent analytical and problem-solving skills.
• Must be diligent, dynamic, creative and detail oriented.
• Must be able to work independently with minimal supervision and could work as part of a team.
• Must be able to work effectively with respect to deadlines and produce accurate results.
• Must be flexible and able to adapt quickly to different situations.
• Must have a strong work ethic and exercise discretion.
• Experience related to the position will be considered an asset.
• Knowledge of the Cégep system in the context of education in Québec will be considered an asset.

SALARY RANGE

54,442.00$ - 93,306.00$

Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in the career page at

Click on the job posting, then click on "APPLY". You will be able to create an account and upload your résumé and cover letter.

Please note that only online applications will be considered. Only those candidates selected for an interview will be contacted.

Candidates will be required to submit to selection tests.

POSTING DATES

From :00 to :45

Cégep Heritage College is an equal opportunity employer and encourages applications from women, Indigenous peoples, members of visible and ethnic minorities, and people with disabilities.