Office Coordinator

ABOUT HY-TECH

Hy-Tech Drilling is an innovative, capable, and accountable diamond drilling partner for the leading mining companies in the Americas and Europe, enabling our clients to reach critical minerals more quickly with less environmental impact. This supports a global transition to a more sustainable future. We seek win/win/win solutions for our people, our customers, and the communities we support.

Established in 1991, Hy-Tech has grown to a fleet of 60 drills operating throughout Canada, USA, Chile, and Europe. We take pride in the success we've had working with our clients to develop innovative solutions for their project challenges and believe in our team's strength and effectiveness in tackling challenges that may arise.

THE JOB

The Office Coordinator is responsible for ensuring smooth operation of the branch and contributing to the overall efficiency of the branch team. This role supports Hy-Tech events and employee engagement activities. The Office Coordinator ensures adherence to Hy-Tech policies and procedures, utilizes skills in relationship building, collaboration, and communication to develop the team, and represents Hy-Tech Drilling in a professional manner. We are looking to add an ambitious, well-rounded individual to carry out the following key responsibilities:

• Manage reception and front desk operations, ensuring a welcoming and professional environment for visitors and staff.
• Oversee Branch Administration related purchasing, shipping, receiving, distribution and vendor coordination (e.g. general office and janitorial supplies, Canada Post, etc.).
• Maintain the appearance and functionality of office and shop common areas.
• Assist with planning and execution of external events, including tradeshows and community initiatives. Represent the company at events when required.
• Assist organizing and running employee engagement opportunities (e.g., monthly contests, staff parties, branch events, employee perks, etc.).
• Support management of corporate merchandise and related inventory (i.e., purchasing and distributing both internally and externally).
• Coordinate programs and perks that enhance employee satisfaction, including incentive and reward programs.
• Assist with gift purchasing and distribution for employees, clients, and corporate partners.
• Support marketing and communications initiatives, including promotional materials, advertising opportunities, and photo asset management.
• Oversee company-provided accommodations, ensuring they are well-maintained and meet employee needs.
• Coordinate maintenance and cleaning schedules, liaising with service providers and cleaners to ensure timely and quality upkeep.
• Continually assess feedback (client, supplier, employee, etc.) for potential improvements.
• Assist with content for the quarterly presentation and company newsletter. Create presentations to support meeting objectives.
• Complete new hire and transitioning employee checklist to ensure that employees have the setup they require to do their job effectively.

THE PERKS

• Competitive wage based on experience and qualifications ($23.50-$29.00per hour).
• Eligible for an annual performance bonus based on company performance.
• Career growth, development, and continuous learning opportunities.
• Comprehensive 100% employer-paid benefits package and progressive employer-matched RRSP program upon successful completion of a 3-month probationary period.
• Family access to Bulkley Valley Pool and Recreation Centre.

THE SETTING

This position is based out of the Company Headquarters in Smithers, BC. Office work environment with some travel required.

THE SCHEDULE

Standard working hours are 8am – 5pm Monday to Friday. There will also be some requirements to be available after hours and on weekends during busy times.

EXPERIENCE & QUALIFICATIONS

• 2 years of experience in Administration is preferred.
• High School Graduation or equivalent is required.
• Experience in general office administration and event planning.
• Ability to thrive in a challenging and fast-paced environment, juggling multiple priorities.
• Maintain high-quality standards and be a positive ambassador for Hy-Tech.
• Work independently and as part of a team, developing strong relationships.
• Perceive the bigger picture, tailoring your actions to achieve strategic objectives.
• Must have a valid driver's license and provide a current drivers abstract annually.

Job Types: Full-time, Permanent

Pay: $23.50-$29.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Work Location: In person