Senior Property Administrator

18 hours ago

Vancouver, British Columbia, Canada GWL Realty Advisors Full time $68,000 - $78,000

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

We're looking for a Senior Property Administrator to drive a number of administrative property functions including AP, AR, and vendor tracking and management.

RESPONSIBILITIES

Payment Processing

Oversee the timely collection of rents and other tenant billings; including arrearsDeposit tenant cheques to appropriate accounts and post to tenants' accounts on property management softwareOversee annual rental notices and year-end adjustments by the deadline dates; ensure final billings are issued promptlyIssue monthly tenant statements and regularly reconcile their accounts; respond to tenant lease inquiriesComplete various reports; including monthly Accounts Receivable reports and Payables reports by deadlines, asset reportsWork with tenants and accounting to respond to year end variance questions and account reconciliationsManage lease charge backs to tenants, monitor the recovery of costs based on tenant lease allowances

Reporting

Coordinate and administer year end accrual process with accounting and site teamAssist the Property Manager in various forms of rental recoveriesAssist the Property Manager in the budget preparation and data entry into Yardi.Assist with year-end vacancy credit document submission, and vacancy reporting for monthly janitorial credit billing

Administrative Support

Oversee all supplier invoices are processed following established policies and procedures; including proper set up, back up, proper coding and are processed within the expected timelineAdminister the purchase order system and contract administration, including development of an annual contract summary to ensure renewals are in place before expiry.Track and administer capital project expense billing, assist with capital expense project close outSet-up and monitor the Contractor/Vendor supplier lists in the vendor maintenance programEnsure proper file management and archive of files, for receivables, payables and tenant lease files

Tenant Communications

Liaison with tenants and suppliers; respond quickly to payable inquiries and disputes regarding invoices; maintaining a strong focus on good customer service.Other duties assigned

QUALIFICATIONS

5+ years of experience in property administrationRelated post-secondary education (accounting, business, finance, and/or economics)Are proficient in both MS Offices applications and property management systemsExcellent customer service skills that enable you to meet client needsProven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame.Exceptional communications, organization, interpersonal and time management skills.Ability to work both independently and as part of a team

The base salary for this position is between $68,000 - $78,000 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you. 

WHAT WE OFFER

3 weeks of vacation per year3 paid personal days per yearHalf-day every Friday before a long weekendEligible to participate in our annual performance based bonus program A comprehensive health benefits plan that supports you and your familyUp to $2,000 annual education allowanceUp to $5,000 annual mental health coverageA friendly, welcoming, and supportive culture Many social and team events

Our Business
 
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity
 
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

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