HR Coordinator

Company Description
About the Project:
Ferrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance of the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.

As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030.

The project will strengthen Ontario's economy by supporting an estimated 1,500 jobs at the peak of construction.

What is the project?

• A six-kilometer tunnel and associated tunneling works from Exhibition to Don Yard portal (west of the Don River).

• Stations:

• One above-ground station to be integrated with the existing GO Transit Exhibition Station.

• Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations.
• Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown).

The benefits to Ontario

• Faster, more frequent, and reliable access to rapid transit, with more than 227,500 people living within a 10-minute walk of an Ontario Line station.
• Improved quality of life for commuters by reducing daily travel time.
• Reduced crowding on the existing Line 1 (Yonge-University) subway.
• Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents.
• Economic and community growth along the future transit line and thousands of job opportunities annually during construction.
• Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option.

Job Description
Position Summary:
The HR Coordinator – Global Mobility supports the Global Mobility team by coordinating all logistical and administrative tasks related to employee relocations, ensuring compliance with immigration requirements. This role requires excellent organizational and communication skills, along with attention to detail.

Primary Responsibilities:
Service Delivery & Operational Support

• Support the Global Mobility Lead with immigration and relocation operations.
• Coordinate with third-party vendors for flights and accommodations for relocated employees.
• Maintain accurate records of immigration status documents and relocation activities within global mobility software.
• Collect and manage essential immigration status documents from employees, ensuring timely follow-up.
• Maintain complete and accessible records for OTG's foreign employees.
• Escalate urgent matters to the Global Mobility Lead as necessary.

Risk Management & Reporting

• Track work permit expirations and key deadlines, notifying employees and managers in advance.
• Prepare and provide regular and ad hoc reports on foreign workers.
• Update records upon receiving renewal or permanent residency documentation, notifying HR and payroll of changes.
• Ensure consistency by documenting and updating relevant processes.
• Take a proactive, solution-focused approach to operational challenges.

Teamwork & Collaboration

• Work collaboratively with internal teams and external partners.
• Contribute to continuous learning and team development.
• Provide backup support to maintain operational continuity.

Qualifications
Required:

• Bachelor's degree or College Diploma in HR Management or related field.
• Must have basic knowledge of various types of immigration status documents and PR programs.
• Strong data accuracy and attention to detail.
• Ability to meet deadlines in a fast-paced environment.
• Professional work ethic with a commitment to exceptional employee service.

Preferred:

• 3 years of experience in the global mobility and/or immigration field in a law firm or a corporation.
• Coursework in Relocation Services or Global Workforce Management.

Key Competencies:
Behavioral:

• Planning and organizing
• Goal-oriented execution
• Collaborative teamwork
• Continuous improvement mindset

Technical:

• Proficient in Excel, Word, PowerPoint, Adobe Acrobat - MUST have advanced computer literacy

Additional Information
Why OTG?
Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now

While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.