Procurement Intern

3 days ago

Vancouver, British Columbia, Canada Sanctuary AI Full time US$40,000 - US$70,000 per year
Your New Role and Team
Sanctuary, a world leader in building physical AI for general purpose robots, is looking to hire a detail-oriented Procurement Co-op / Intern to support our growing purchasing operations for 8 months. As our purchasing volume increases and we prepare to transition to new procurement tools, this role will be essential in keeping our supply chain organized, efficient, and well-documented.
Reporting to our Senior Buyer, you'll work closely with Senior Buyer and the Operations & Finance teams to help manage purchase orders, vendor data, and procurement workflows. You'll gain hands-on experience with end-to-end purchasing processes in a fast-paced hardware and software environment, supporting everything from day-to-day order processing to the implementation of a new procurement platform.
This is a strong opportunity for a business, commerce, or supply chain student (or recent graduate) to build foundational procurement and operations experience in a cutting-edge AI and robotics company. Our Success Criteria
  • Support the creation and tracking of purchase orders from request through receipt and invoice matching.
  • Maintain up-to-date status of all active POs (ordered, shipped, received, invoiced).
  • Coordinate with the receiving and inventory teams to ensure goods are checked in correctly.
  • Assist with reconciling delivery notes, packing slips, and PO records.
  • Communicate with suppliers to obtain quotes, confirm lead times, and clarify order details.
  • Follow up on open orders, shipment dates, and backorders.
  • Help document standard operating procedures (SOPs), checklists, and templates for procurement processes.
  • Identify opportunities to streamline manual tasks (e.g., templates, pre-approved supplier lists, standard order forms).
  • Work closely with engineering, operations, finance, and other teams to clarify requirements and timelines.
  • Support internal training by preparing simple reference materials or FAQs for procurement-related questions.
  • Support the procurement team in implementing and testing the NetSuite procurement module, including assisting with data migration, validating workflows, and generating custom reports.
Qualifications and Experience
  • Currently enrolled in, or recently graduated from, a Bachelor's degree or diploma in Business, Commerce, Supply Chain Management, Operations, Finance, or a related field.
  • Strong academic or project-based exposure to supply chain, operations, procurement, or finance is an asset.
  • Comfort working with spreadsheets (e.g., Excel or Google Sheets) for basic data analysis, tracking, and reporting
  • Experience with ERP, procurement, or finance systems (e.g., SAP, Oracle NetSuite, Coupa, Procurify, Jaggaer, etc.) is considered an asset but not required.
  • Prior co-op, internship, or part-time experience in operations, finance, administration, or logistics is a plus.
Skills
  • High attention to detail with the ability to accurately enter, review, and reconcile data.
  • Strong organizational and time management skills; able to manage multiple requests and deadlines in a fast-paced environment.
  • Clear written and verbal communication skills to interact with internal stakeholders and external vendors.
  • Comfortable working with numbers, pricing, and basic calculations (e.g., taxes, totals, comparisons between quotes).
  • Familiarity with basic procurement concepts (purchase requisitions, purchase orders, invoices, receipts, vendors, lead times) or interest in learning them quickly.
  • Ability to follow structured processes and standard operating procedures, while also suggesting improvements when you see them.
  • Proficiency with common productivity tools such as Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Slides/PowerPoint).
  • Ability to create and maintain simple tracking tools such as logs, checklists, and status reports for orders and vendors.
  • Willingness to support change management activities related to new tools (e.g., testing new systems, documenting steps, gathering user feedback).
Traits
  • Above all else, a consistently positive attitude and a willingness to do whatever it takes to create robust solutions to complex problems.
  • Takes ownership and accountability, fostering the same in teammates.
  • Empathetic listener with conflict resolution capabilities.
  • Consistent bias for action, communication, and interpersonal savvy.
  • Self-motivated and able to solve problems independently.
  • Mission driven and passionate about bringing human-like intelligence to machines.
Working at Sanctuary AI Sanctuary AI is an equal opportunity employer; employment with Sanctuary AI is governed based on skills, competence, and qualifications and will not be influenced in any way by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. In 2023, Sanctuary AI moved into a state-of-the-art office facility and has been recognized by LinkedIn as a Top Startup company.   Compensation and Benefits Sanctuary offers a market-leading compensation package that includes competitive salaries, equity stakes, and a full suite of benefits for permanent employees, encompassing health coverage, paid time off, cutting-edge work facilities, and worksite flexibility by role. Our commitment to fairness ensures that our total compensation consistently surpasses market standards.
About Sanctuary AI Founded in 2018, Sanctuary builds humanoid robots and a novel control system for them that integrates symbolic logic and reasoning with data-driven robot foundation models. We use our robots to collect vision, audio, touch, and proprioception data from the perspective of the robot while they perform real-world work tasks. We use that data to train multimodal robot foundation models. Because our systems are vertically integrated, we can design, deploy, and refine at scale. Our mission is to create the world's first human-like intelligence in general-purpose robots.

Recruiting and Employment Agency Notice: Recruitment and hiring is conducted internally by Sanctuary AI. We are not seeking or soliciting any new agency partnerships or agreements at this time. Any employment agency or professional recruiter ("Agency") that provides an unsolicited resume(s) or otherwise presents a prospective job candidate through the Sanctuary AI career site or directly to any Sanctuary AI employee, irrevocably grants to Sanctuary AI the unrestricted right to engage, hire, or contract with that candidate at Sanctuary AI's sole discretion without any compensation to the Agency. We appreciate your interest in working together, and should the need arise our Talent Acquisition team will contact any external firms directly.

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