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Personal/Executive Assistant to CEO

2 weeks ago

Montréal QC HY B, Canada MyRoom Gestion Inc Full time $20,000 - $25,000 per year

Personal / Executive Assistant (French follows)

(Remote, with occasional in-person support in Westmount, Montréal)

Pay: CA$20–25/hr

Hours: Approx. 25h/week, flexible (core hours 9–3, Mon–Fri)

About the Role

I am the CEO of two companies — a real estate coaching and community platform (Equity Builders Club) and a property management business (MyRoom Gestion Immobilière). I'm also an active real estate investor. Over the next year, as I prepare for maternity leave, I am looking for a Personal / Executive Assistant to help manage my professional and personal responsibilities.

This is a unique opportunity to support a dynamic entrepreneur by ensuring both business and household operations run smoothly. The right candidate will be highly organized, tech-savvy, and comfortable balancing business administration, event coordination, and personal assistance tasks.

The role is mostly remote, but an office is available in Westmount. In-person attendance may be required 1–2 times per month, and you will need to attend 2 evening events per month.

Key ResponsibilitiesBusiness Support

  • Manage CEO's calendar, inbox, and scheduling.
  • Coordinate events (venues, guest lists, catering, logistics).
  • Attend and support monthly networking events (2 evenings/month).
  • Liaise with subcontractors, suppliers, and service providers.
  • Support the property manager with occasional admin tasks (document prep, filing, follow-ups).
  • Assist with coordination of marketing, podcast, and publishing projects.
  • CRM maintenance, client follow-up, and light community management.

Personal & Household Management

  • Manage household contractors (e.g., cleaners, handymen, service providers).
  • Oversee scheduling of personal and family appointments.
  • Handle errands that can be done remotely (ordering, bookings, reservations, etc.).
  • Light personal event coordination (family gatherings, travel bookings).

Requirements

  • Bilingual (English + French)
  • Strong tech skills (Google Workspace, CRM tools, communication platforms)
  • Excellent organizational and communication abilities
  • Prior experience as an executive assistant, personal assistant, or admin coordinator
  • Comfortable working independently and managing multiple priorities

Conditions & Benefits

  • Part-time to full-time (30h/week)
  • Pay: CA$20–25/hr depending on experience
  • Flexible work schedule (with some core availability 9–3 Mon–Fri)
  • Mostly remote; office available in Westmount if preferred
  • Opportunity to grow with two entrepreneurial businesses

_________________________________________________________________________________

Assistant(e) Personnel(le) / Exécutif(ve)

(Télétravail, avec présence occasionnelle à Westmount, Montréal)

Salaire : 20–25 $/h

Horaire : ~25 h/semaine, flexible (heures de base 9 h à 15 h, du lundi au vendredi)

À propos du poste

Je suis PDG de deux entreprises — une plateforme de coaching et de communauté en investissement immobilier (Equity Builders Club) et une société de gestion immobilière (MyRoom Gestion Immobilière). Je suis également une investisseuse active.

Au cours de la prochaine année, dans le cadre de mon congé de maternité, je cherche un(e) assistant(e) personnel(le) / exécutif(ve) pour m'aider à gérer mes responsabilités professionnelles et personnelles.

Ce poste unique offre la possibilité de soutenir une entrepreneure dynamique en veillant au bon fonctionnement de ses activités d'affaires et de ses tâches personnelles/quotidiennes. La personne idéale sera organisée, à l'aise avec les outils numériques et capable de jongler entre administration d'entreprise, coordination d'événements et tâches de soutien personnel.

Le rôle s'effectue principalement en télétravail, avec possibilité d'utiliser un bureau à Westmount. Une présence en personne pourrait être requise 1 à 2 fois par mois, ainsi que lors de 2 soirées d'événements mensuels.

Responsabilités principalesSoutien aux affaires

  • Gérer l'agenda, la boîte courriel et les rendez-vous de la PDG.
  • Coordonner les événements (réservation de salles, invités, logistique, traiteur).
  • Assister et soutenir lors des événements mensuels de réseautage (2 soirées/mois).
  • Communiquer avec les sous-traitants, fournisseurs et prestataires de services.
  • Soutenir le gestionnaire immobilier avec certaines tâches administratives (préparation de documents, classement, suivis).
  • Contribuer à la coordination des projets de marketing, du balado et des publications.
  • Tenir à jour le CRM, faire le suivi auprès des clients et assurer une gestion légère de la communauté.

Gestion personnelle et domestique

  • Coordonner les prestataires de services ménagers (ménage, réparations, etc.).
  • Planifier et gérer les rendez-vous personnels et familiaux.
  • Effectuer des démarches à distance (commandes, réservations, organisation).
  • Participer à l'organisation d'événements personnels (voyages, rassemblements familiaux).

Exigences

  • Bilingue (anglais et français)
  • Excellentes compétences numériques (Google Workspace, outils CRM, plateformes de communication)
  • Grandes habiletés organisationnelles et relationnelles
  • Expérience préalable comme assistant(e) exécutif(ve), personnel(le) ou coordonnateur(trice) administratif(ve)
  • Autonomie et capacité à gérer plusieurs priorités

Conditions et avantages

  • Temps partiel à temps plein (30 h/semaine)
  • Salaire : 20–25 $/h selon l'expérience
  • Horaire flexible (avec disponibilité de base de 9 h à 15 h, du lundi au vendredi)
  • Principalement en télétravail; bureau disponible à Westmount si désiré
  • Occasion de progresser au sein de deux entreprises entrepreneuriales

Job Type: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 25 per week

Work Location: In person