Administrative Operations Coordinator

1 week ago

Pilot Butte SK, Canada PeopleWork YYC Full time $60,000 - $75,000 per year

Forged Drilling is a leader in innovative drilling solutions, committed to exceptional service and building strong client relationships. We believe that great operations start with great people — and we're proud to foster a collaborative, growth-oriented environment where every team member contributes to our success.

We're looking for a highly organized and detail-oriented Administrative Operations Coordinator to join our growing team. Reporting to the Corporate Development Officer, this new role is central to keeping our operations running smoothly across multiple departments.

You'll manage essential administrative, compliance, HR, and finance coordination tasks — providing dependable support to ensure accuracy, timeliness, and consistency across the business. This is an excellent opportunity for an experienced administrator to do great work and grow within a dynamic, innovative company.

Responsibilities:

General Administrative Support:

  • Serve as the primary point of contact for phone and office inquiries.
  • Provide administrative support to the Operations team and other departments as needed.

Compliance Support:

  • Support US contractor and water well licensing.
  • Manage compliance platform updates (e.g., ISNetworld, Avetta).
  • Track and maintain records to ensure all requirements are current.

Human Resource Administration:

  • Assist with benefits and Group RRSP enrollments and offboarding processes.
  • Coordinate internal training logistics and track participation/compliance.
  • Support U.S. work visa administration (e.g., E-2), including gathering employee information, liaising with immigration counsel, and maintaining documentation.

Finance Support:

  • Enter accounts payable (AP) and payroll data accurately and on time.
  • Manage credit card receipt entries and reconcile statements.
  • Support finance with basic data entry and reporting tasks.

What You Bring:

  • Minimum 5 years of administrative or operational coordination experience, ideally in a multi-departmental or industrial setting.
  • Proven ability to manage multiple priorities and meet tight deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong attention to detail and organizational skills.
  • Proactive, resourceful, and collaborative approach to problem-solving.

Why Join Forged Drilling:

  • Collaborative Team Culture: Work alongside skilled professionals in Operations, HR, Finance, and Compliance to keep our business running efficiently.
  • Room to Grow: This newly created role offers the chance to shape processes and build your career in operations administration.
  • Balance and Flexibility: Flexible work model with three in-office days weekly to foster collaboration and connection.
  • Competitive salary and comprehensive benefits, and the opportunities for professional development and growth.

Job Type: Full-time

Pay: $60,000.00-$75,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • RRSP match

Work Location: Hybrid remote in Pilot Butte, SK

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