By-Law and Licensing Clerk

Job Description
Revised: Extended Closing Date
Division:
Corporate Security and By-Law Services

Department:
Corporate Services

Initial Reporting Location:
Tom Davies Square

Job Status:
Limited Regular Part Time Position

Estimated Probable Duration:
Seven (7) Months (may be extended)

Number of Vacancies:
1

Affiliation:
CUPE 4705 Inside Unit

Hours of Work:
Up to 48 hours bi-weekly

Shift Work Required:
No

Range of Pay:
Group 6 - $27.20 to $31.98 per hour

The start date will follow the selection process.
Characteristic Duties:
Under the general supervision of the Director of Corporate Security and By-Law Services and the day-to-day direction of the Licensing Officer.

• Process and issue business, taxi, limousine, and shuttle licenses.
• Maintain a data base for business, taxi, limousine, and shuttle licenses.
• Review lottery license report forms filed by license holders to ensure compliance with Alcohol and Gaming Commission of Ontario policies and regulations and City of Greater Sudbury's (CGS's) Lottery Licensing By-law; advise license holders of any reporting deficiencies.
• Prepare a report of licenses issued, including revenues, on a monthly basis.
• Respond to By-Law/Licensing inquiries from the general public, including disputed parking tickets.
• Issue identification cards (e.g., taxi, shuttle, limo, trades people, CGS employees, etc.).
• Prepare web content and maintain the section's web page.
• Assist other secretarial/clerical staff with their duties during periods of overload, vacation, or absence and perform miscellaneous typing and other related duties as required.
• Perform the duties of the Licensing Enforcement Officer during periods of overload, vacation, or absence.
• Summarize and balance deposits from licensing fees from Animal Control Officer contractor and issuing agents.
• Maintain filing system for the section. Maintain computer lists and records for all licenses and registrations. Notify owners of due date for renewals.
• Order job-specific office supplies.
• Administer taxi, shuttle, and limousine driver tests and mark same as required.
• Gather documentation for legal proceedings: attend as a witness for CGS trials related to licensing issues as required.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable provincial legislation listed therein.
• Perform other related duties as required.

Qualifications

• Successful completion of a secondary school (grade XII) education.
• Over one (1) year up to and including two and one-half (2½) years of related experience.
• Satisfactory keyboarding skills (40 words per minute).
• Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (i.e., files maintenance, word processing, computerized spreadsheet applications, information input and retrieval).
• Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
• Excellent use of English; verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance, and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver's license, have an acceptable driving record, and personal insurance coverage.

*Competencies:*
Competency Library - Level 1 Proficiency

How To Apply
If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit to apply online.

We must receive your resume
before 11:59 p.m. on Tuesday, December 2, 2025
. For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada )

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