Accounting Clerk

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Term: 1 Year

Internal posting deadline is September 18, 2025 at 11:59pm.

Job Description:

Primary Purpose

The Accounting Clerk – Payables is responsible for the full cycle of accounts payable, monitoring accounting and Clubs daily emails, and handling cash deposits and floats for various departments within WUSA. This role ensures timely and accurate processing of financial transactions, supports internal controls, and serves as a liaison for supplier communications and student-facing service areas.

Key Accountabilities

Accounts Payable Management

• Responsible full cycle of accounts payable including monthly credit card statements
•  Manage and execute payment runs, including EFTs, wires, and cheques
• Secure proper authorization for supplier invoices by matching purchase orders and receiving reports.
• Process cheque requisitions and ensure appropriate approvals and account coding.
• Execute weekly supplier cheque runs and reconcile supplier statements.
• Liaise with suppliers (on and off campus) and educate staff and student volunteers on AP procedures.
• Provides support to overall AP depending on the volume of transactions to be processed and time of term or year
• Maintain accurate vendor records and proper filing of transaction documents.

Cash Management and Square Terminal Management

• Prepare timely cash deposits and floats for the General Office and other areas.
• Record cash receipts for ticketed events, social memberships, and other revenue.
• Coordinate Square terminal deployment and management to support student organization activities.

Customer Service

• Provide support to the students who come to the department for help
• Perform other related duties as assigned by the supervisor
• Work with WUSA staff to ensure that WUSA policies and procedures surrounding expenses and revenues are effectively communicated and followed

Required Qualifications

Education

• Post secondary education in a related field or equivalent education and/or experience
• Medium level accounting coursework required

Experience

• 2 years experience in accounts payable (AP) in a high volume environment
• Experience in a not-for-profit environment strongly preferred

Knowledge/Skills/Abilities

• Previous experience in any ERP environment
• Strong knowledge of Windows-based applications, especially Excel, Word and MS Teams.
• Excellent organizational skills with a high degree of accuracy and attention to detail.
• Strong communication skills for interaction with staff, students, and external vendors.
• Ability to manage multiple responsibilities and meet deadlines.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  or , ext