Administrative Assistant

1 week ago

Ajax ON LS G, Canada 3ec5d746-84c6-458f-a6e2-60c936d224a2 Full time $36,000 - $53,000 per year

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role is essential in maintaining efficient administrative workflows, providing excellent customer service, and ensuring smooth day-to-day functions. The ideal candidate will have strong computer skills, experience with office management tools, and the ability to handle multiple tasks with professionalism and accuracy. Compatability to our team, and friendliness are necessary.

Responsibilities

  • Manage front desk duties, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
  • Handle filing systems, document proofreading, and general clerical tasks to support office operations
  • Provide customer support through effective communication and problem-solving skills
  • Assist with bookkeeping tasks and financial record keeping as needed
  • Support scheduling, appointment setting, and calendar management for staff and clients
  • Maintain organized office environment to enhance productivity and efficiency
  • Support our Mortgage Brokerage, and Accounting office daily functions are mandatory, including financial knowledge and or the desire to optain them.

Experience

  • Proven office experience with a strong background in administrative support roles
  • Familiarity with QuickBooks, Microsoft Office Suite, Google Workspace, and data entry procedures
  • Experience in customer service, front desk operations, in a fast paced environments preferred
  • Strong organizational skills with the ability to multitask effectively in a fast-paced setting
  • Excellent typing speed, proofreading abilities, and attention to detail
  • Prior clerical experience including filing, bookkeeping, and managing multi-line phone systems is highly desirable
  • Demonstrated professionalism in handling customer inquiries and maintaining confidentiality

Job Types: Permanent, Fixed term contract, Freelance

Contract length: 12 months

Pay: $17.51-$25.81 per hour

Expected hours: 10 – 40 per week

Work Location: Hybrid remote in Ajax, ON L1S 7G5

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