Portfolio Coordinator

Accelerate your success at Colliers.

Why Colliers?

As one of Canada's leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don't just take our word for it – we've been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

***This position is for a Portfolio Coordinator and can be based out of downtown Toronto or in Mississauga, Ontario***

About the role

As the Portfolio Coordinator supporting the Project Management team, you'll have the opportunity to provide administrative and interpersonal support and become part of our active and growing team.  You thrive in maintaining excellent records, including processing invoices,  coordinating meetings, and helping coordinate project proposals and information. You are a true teammate and thrive on paying attention to detail. 

• You proactively complete administrative duties seamlessly, navigating shifting priorities throughout the day.

• Respond to general day-to-day inquiries from internal and external stakeholders and redirect specific issues to the appropriate team member for action and resolution.

• You are able to support the needs of the group while working autonomously.

• You can grow your role within the business by efficiently completing your duties, giving you time to take on new responsibilities.

• Maintain project trackers, dashboards, cashflows, risk registers, and monthly reporting packages.

• Coordinate documents and approvals (contracts, invoices, compliance, closeout) and ensure audit-ready records.

• Support invoice reviews, reconciliation, and financial workflows in Yardi/CLM.

• Liaise with PMs, Accounting, vendors, and Property teams to support accurate execution and closeout.

What you'll bring

• A minimum of two years' experience in an administrative role.

• Sophisticated Microsoft Office skills (Outlook, Word, Excel, PowerPoint).

• Sophisticated Yardi and Procure skills.

• Excellent interpersonal skills.

• Experience working within a real estate environment.

• Experience working within a professional services environment.

#LI-KR1

#LI-Hybrid

What we offer: 

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more:

Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email