Administrative Assistant

1 week ago

Halifax NS BS P, Canada df96ef36-2c1e-4b25-b785-a46333b5e7d6 Full time $30,000 - $50,000 per year

Be a part of our team at Intentional Outcomes Counselling

We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support to clinical staff, maintain efficient office operations, and uphold the highest standards of confidentiality. This role is ideal for individuals who are committed to professionalism and excellence in client service.

Please be aware that this is an in-person position.

Responsibilities:

  • Provide administrative support to ensure efficient operation of the office
  • Answer and direct phone calls, take messages, and respond to inquiries
  • Manage calendars, schedule appointments, and coordinate meetings and conferences
  • Prepare and distribute correspondence, memos, letters, faxes, and forms
  • Perform data entry tasks and maintain electronic and hard copy filing systems
  • Assist in the preparation of reports, presentations, and other documents
  • Order office supplies and maintain inventory
  • Project management
  • Handle sensitive information in a confidential manner
  • Provide general support to visitors

Qualifications/Skills:

  • Graduation from a recognised one-year secretarial or office administration course is preferred, or demonstrated experience in an administrative role
  • Demonstrated computer skills; Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Experience in faxing confidential information
  • Excellent organizational, decision making and problem-solving skills
  • Experience in maintaining and managing confidential client information
  • Excellent customer service skills
  • Ability to type accurately and efficiently
  • Strong communication skills, both written and verbal
  • Ability to work independently with minimal supervision
  • Able to multitask, prioritise and work in a busy fast-paced team environment
  • Excellent interpersonal skills in dealing with the public, clients, and referral sources
  • Familiarity with standard office equipment and procedures

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties or requirements associated with the role.

If your experience aligns with the requirements of this position, we encourage you to apply.

Only candidates selected for an interview will be contacted

Job Type: Full-time

Expected hours: 35 – 40 per week

Benefits:

  • Casual dress
  • Flexible schedule
  • On-site parking

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (required)
  • Administrative : 1 year (required)

Language:

  • English (preferred)

Location:

  • Halifax, NS B3S 1P9 (required)

Work Location: In person

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