Program Coordinator

ABOUT CLIMATE SOLUTIONS PRIZE (CSP)

The Climate Solutions Prize (CSP) supports our greatest minds to find breakthrough solutions to solve the global climate crisis. CSP is an unparalleled prize competition, festival, and ecosystem building platform. To date the Climate Solutions Prize has awarded over $7M globally and in Quebec to the best and brightest minds to further their innovative solutions to address the climate crisis. 

Learn more about CSP at

 

JOB DESCRIPTION

Content and Event Coordination Responsibilities:

• Content Committee Facilitation: Organize and prepare for weekly Content Committee meetings, providing logistical support, distributing relevant materials, and ensuring deliverables are on track.
• Deliverables Management: Create and maintain a detailed timeline of content deliverables to guide the content team and ensure all deadlines are met in a timely and efficient manner.
• Master Grid Creation: Collaborate with the Content Co-Chairs to develop and manage a master grid, along with supporting documentation, to track content progress, speaker details, and key milestones.
• Speaker Coordination and Logistics: Once speakers are selected by the Co-Chairs, handle all outreach, follow-ups, and necessary arrangements, including bookings, travel, accommodations, and related logistics, ensuring a seamless experience for all participants.
• Preparatory Sessions and Communication: Organize preparatory sessions for keynote speakers, panelists, and fireside chats participants. This includes scheduling, sending calendar invites, and preparing detailed information emails to ensure all parties are well-prepared.
• Speaker Agenda Management: Oversee and communicate each speaker's agenda, ensuring clarity and smooth coordination on the day of the event.
• Content Collection and Website Management: Gather and upload speaker materials to the event's website, ensuring all content is up-to-date and accessible for attendees.
• On-Site Event Production: Support the coordination of on-stage setup and rehearsals, ensuring speakers and moderators are fully prepared and comfortable with the event flow.

Partnership Support Responsibilities:

• Co-Designing Partner Activations: Collaborate with partners to define potential competition challenges, co-create activations, and enhance the overall partner experience. Ensure their objectives are met while showcasing CSP's role as a leader in climate innovation.
• Liaison for Cross-Team Coordination: Serve as a point of contact between partners and internal teams, facilitating smooth communication and ensuring that all necessary resources and assets are delivered to maximize partner visibility and impact.
• Partnership Management System: Develop and maintain a comprehensive tracking system for managing partnership progress, deliverables, and engagement metrics, ensuring that all aspects of the partnership are organized and easily accessible.
• Deliverable Timeline Alignment: Establish clear timelines for deliverables, ensuring content creation, promotional efforts, and partner expectations are aligned to drive timely execution and maximize the success of each collaboration.

Experience and Skills Required:

• 3+ years' experience in a similar coordination or project management role (is an asset)
• 3+ years in event or conference production
• Bachelor's degree in business administration, communications or similar
• Excellent verbal and written skills in English, with the ability to communicate in French. (French is an asset)
• Strong working knowledge of Microsoft Word, Excel, and PowerPoint
• Experience working with Airtable (or similar event CRM software) an asset
• Exceptional organizational and prioritization skills, with the ability to meet multiple deadlines
• High attention to detail
• Ability to work independently
• Ability to set priorities and schedules to achieve deadlines efficiently
• Knowledge of climate, sustainability, or clean tech issues, strong asset

Please email your resume and cover letter to

by
December 19, 2025.