Staff Scheduling Coordinator

Are you detail-oriented and very organized? Have you worked in a position where you had information on multiple screens, yet managed to keep everything clear in your mind? Are you comfortable scheduling employees for shifts and making multiple calls during the day?

If you are someone who is patient, dedicated to healthcare, not easily distracted, and enjoys working with a tight-knit team, this might be the role for you

Maybe you are good at jigsaw puzzles, maybe you prefer to play online games on multiple screens, or maybe you just find satisfaction in crossing items off your to-do list. Read on to see if this role is for you

ROLE

As a Scheduling Coordinator at Muskoka Algonquin Healthcare you will ensure the required staff are scheduled and that all their payroll scheduling details are recorded in a fiscally responsible manner in accordance with collective agreements and hospital policies. This role splits time between both our Bracebridge and Huntsville hospital sites and is an on-site role. As part of a Scheduling Team, some of the duties include:

• Scheduling 800 employees for multiple shifts in a scheduling period across 2 hospitals, avoiding premium pay situations when possible
• Entering payroll data to match shifts worked by employees
• Daily collaboration with Clinical Leaders in order to fulfill departmental staffing and payroll needs
• Closely adhering to the scheduling requirements of all the collective agreements
• Contacting employees to fill last-minute shift vacancies by phone, email, and text
• Compiling data, provide statistics, and problem-solve staffing issues with little direct supervision

QUALIFICATIONS

• Minimum 2 years recent scheduling experience in a unionized environment, preferably healthcare
• Ability to create master rotations and scheduling templates for multiple departments with consideration to fiscal responsibility
• Knowledge of Collective Agreements with the ability to interpret key language
• Demonstrated initiative and attention to detail in a high volume, busy work environment requiring flexibility and adaptability
• Well-developed written and verbal communication skills with ability to de-escalate issues
• Proficient computer skills having worked with software programs including Scheduling/Payroll software, and Microsoft Office Suite of products
• Familiarity with hospital and staffing patterns and roles
• Demonstrate appreciation and respect for protocol, professionalism, and confidentiality

ADDITIONAL PERKS AT MAHC

• Staff referral program $1000 (for each successful permanent part-time and permanent full-time new hire you refer to MAHC)
• Retention Bonus $7500 (permanent full-time/permanent part-time, eligible positions only)
• Extended health benefits (permanent full-time)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

ADDITIONAL INFORMATION

Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis

Hours of Work: 8 hour shifts. Shifts and hours may change according to departmental requirements per the collective agreement.

Recruitment Process

Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.

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We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital's Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check/Satisfactory Criminal Record and Vulnerable Sector Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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