Electrical Services Administrator

3 days ago

Mississauga ON LL X, Canada BIRNIE ELECTRIC LIMITED Full time $50,000 - $55,000 per year

Birnie Electric is an established electrical contractor operating in the Greater Toronto Area for more than 50 years.

We are seeking an organized, proactive, and customer focused Administrator for our Electrical Services division.

Position Overview:

  • This existing role which provides administrative support to our HomeSafe (Residential), Data Comm, and Service teams. The Electrical Services Administrator also serves as the primary point of contact for customers, electricians, and internal staff.

Duties & Responsibilities:

  • Schedule and deploy electricians under the direction of the Electrical Services Manager.
  • Use Jonas software to generate and issue invoices for HomeSafe, Qmerit, and Electrical Service customers.
  • Support the Electrical Services Manager in collecting outstanding invoices by following up with clients for payment approval, addressing issues that delay payment, and tracking quotes and payment status as needed.
  • Coordinate with local hydro utilities to obtain Electrical Safety Authority (ESA) permits, schedule inspections, and arrange hydro shutdowns, keeping electricians, clients, and the Electrical Services Manager informed of progress.
  • Ensure field staff collect ERA fees and other receivables upon completion of residential service work.
  • Maintain organized filing systems for all Electrical Services projects, including ESA permits, closeout documents, and other required records.
  • Submit all required documentation to support proper project setup, execution, and closeout.
  • Perform additional administrative duties as assigned.

Qualifications:

  • 2-3 years of administrative experience, preferably in an electrical, construction, or service-based environment.
  • Proficiency with MS Office (Outlook, Excel).
  • Experience with Jonas and Accubid software is considered an asset.
  • Familiarity with Utilities and Electrical Safety Authority (ESA) processes is considered an asset.

Birnie Electric is an equal opportunity employer committed to diversity, inclusion, and accessibility. We welcome applicants from all backgrounds and will provide accommodations during the hiring process in accordance with the Ontario Human Rights Code and AODA.

We value the unique experience and perspective that every candidate brings. To ensure a fair and human-centered hiring process, we do not use artificial intelligence (AI) or automated systems to screen or shortlist resumes. Every application is reviewed manually by our recruitment team.

Job Types: Full-time, Fixed term contract

Contract length: 20 months

Pay: $50,000.00-$55,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • On-site parking
  • Paid time off

Experience:

  • Administrative: 2 years (preferred)

Work Location: In person

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