Human Resources Assistant

Navigate Complexities. Create Change. Together. This is our purpose at CUPS. Our unique integrated approach to care empowers people to work holistically to create and achieve goals that support their well-being and builds readiness to navigate and access support in the community. As a formative presence, we work together to build better systems and a stronger community.

Clients depend on us, supporters trust us, and partners count on our collaboration. We do not take this responsibility lightly – we are accountable for our words, our actions, our relationships, and most importantly, ourselves. Through a compassionate lens, we afford every person dignity in their interactions with us. We proactively seek opportunities for continuous learning with open minds and transformative spirits. Through our culture, rooted in our values, we will achieve our purpose and ambition.

The Opportunity:

We are looking for Human Resources (HR) Assistant to join our HR Team at CUPS from January 2026 to May 2026 inclusively.

This position is 30 hours per week, Monday to Friday, with daily hours finalized at the time of hire.

The HR Assistant plays a key role in supporting the full spectrum of human resources operations at CUPS. In this position, you will ensure smooth recruitment and onboarding experiences for applicants and leaders by coordinating interviews, administering reference and background checks, preparing offer letters and contracts, and coordinating all orientation and training activities. You will be responsible for creating, maintaining, and safeguarding confidential employee records with accuracy and compliance. As the primary owner of the HR email account, you will respond to internal and external inquiries and redirect correspondence as needed.

This role plays a vital part in enabling our HR team in delivering efficient, organized, and professional services, and success requires the ability to handle a high volume of tasks while maintaining exceptional attention to detail.

LOCATION: CUPS Main Site (10th Ave & 9th Street SW) and Administrative Office (10th Ave & 8th Street SW) Calgary

REPORTS TO: Director, Human Resources

CONTRACT TYPE: Temporary 5 months

SCHEDULE: Mon to Fri, 30 hours per week

STARTING SALARY $41,616 – $43,676

Key Responsibilities

• Coordinate the recruitment process by posting internal and external job postings, scheduling interviews, and completing reference and background checks.
• Support onboarding by distributing and collecting new hire packages, initiating notifications to organizational support units, and coordinating orientation activities.
• Coordinate mandatory training programs and track records of completion.
• Prepare and manage employee contracts, including new hires, status changes, and contract updates.
• Create, maintain and safeguard employee records, ensuring accuracy and compliance with company standards.
• Serve as primary owner of the HR email account, responding to internal and external inquiries and redirecting correspondence as appropriate.
• Support other administrative tasks as required.

What You Bring:

• 1-3 years of experience in a Human Resources Administrative or Coordinator role
• Experience coordinating recruitment activities is an asset
• Post-secondary certificate or diploma in a related field
• Excellent verbal and written communication skills,
• Strong attention to detail and dedication to accuracy
• Exceptional organizational skills and experience managing competing priorities
• Proven critical thinking and execution skills
• Demonstrated intermediate skill in MS Office products
• Previous experience with HMIS/Payroll systems a strong asset

Employment Requirements:

Criminal Record Check

Work Conditions:

• Extended periods of sitting
• Extended periods of sitting, computer-based work
• Interactions with public and internal colleagues
• Periods of high pace, high volume of work with tight deadlines
• May be exposed to information regarding trauma, hardship and stressful events

Ready to Join Us?

Submit your resume and cover letter by December 5th, including your salary expectations.

We thank all applicants for their interest; only those selected for interviews will be contacted.

Job Types: Full-time, Fixed term contract

Contract length: 5 months

Pay: $41,616.00-$43,676.00 per year

Application question(s):

• Briefly describe your experience coordinating recruitment activities.
• What motivated you to submit your application for this position with CUPS?

Work Location: In person