Administrative Assistant

Administrative Assistant (Contract Role - Part-Time) - E-commerce Retail Business

Are you looking for a dynamic role where no two days are the same? We are looking for a detail-oriented and adaptable individual to join our fast-paced e-commerce team as an Administrative Assistant. This unique position blends accounting, data entry, and hands-on operational responsibilities.

No one day will look alike You could enter data in QuickBooks one day, scan & drive across town the next, or help package products the following day. If you enjoy variety and supporting a fast-growing small business on its path to growth, this opportunity is for you

The Administrative Assistant will support the Director in ensuring accurate financial documentation and managing day-to-day activities.

Why Work with Us?

We are a people-first e-commerce business operated by an accountant (CPA, CA) who is focused on scaling and doing things efficiently. We're looking to build a team that will help us grow into one of the largest online e-commerce brands in Canada. We celebrate little and big wins with good food and have fun team-building events.

Our Mission

Our mission is to provide our customers with carefully curated products to simplify everyday living.

Our Core Values

• Authenticity – Because being you is important.
• Simplicity – It can be easy.
• Transparency – Being open and honest with each other.
• Inspire Others – To support people and make a positive impact

Administrative Duties Include:

• Data Entry: Accurately enter invoices, data and transactions into QuickBooks
• Document Management: Organize invoices, receipts and shipping documents
• Process Documentation: Draft step-by-step procedures on recurring tasks
• Email Management: Correspond with vendors on any discrepancies and shipment issues
• Data Analysis: Analyze the profitability of products based on historical data
• Product Prep: Package & label products in polybags
• Shipping: Prepare packages to ship, including creating shipment plans
• Inventory Management: Reconcile shipments, investigate inventory discrepancies and submit reimbursement claims
• Customer Service: Respond to customer inquiries professionally and address concerns
• Driving: Drive to local destinations for pick-ups, drop-offs, and returns
• Physical Work: Life & carry boxes (up to 50 lbs/23kg)
• Confidentiality: Handle sensitive financial information with discretion and professionalism
• Provides administrative and operational support to the Director, as needed

Qualities of an Ideal Candidate:

• High level of attention to detail
• Strong organizational and time-management skills
• Problem solver who can think of creative solutions
• Self-motivated and a team-player
• Strong written and verbal communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Ethical & acts with integrity

Requirements:

• Proficient in using Microsoft Office Suite
• Valid Class 5 license, car insurance and registration
• Criminal records check including vulnerability sector check may be required
• Able to carry and lift up to 50 pounds (23kg)
• Relevant experience required

Please answer all questions or your application will not be reviewed.

Job Types: Full-time, Part-time

Pay: $16.00-$20.00 per hour

Expected hours: 10 – 24 per week

Application question(s):

• How many hours are you available during the week?
• What days of the week are you available? Be specific. (i.e. Monday-Thursday 9am-9pm, Friday 12-8pm)
• What is your expected hourly wage?
• Do you have any bookkeeping, accounting or admin experience? Please describe.
• This role requires you to drive and use your own personal vehicle for work (up to 20% of the time). Do you have a vehicle and are you ok driving for this role?
• This role requires you to lift up to 50 lbs. Can you lift up to 50lbs?
• This is a contractor position and there will not be any benefits. Are you ok with no benefits?

Work Location: In person