Assistant Proposal Specialist

GFT is seeking an Assistant Proposal Specialist to join our BD&M team in Toronto This role follows a hybrid remote work model.

GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications,  are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals, is the backbone of our ability to deliver infrastructure consulting and design services.  

What you'll be challenged to do:
As an Assistant Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations to municipal, state, federal, and private clients. This position offers the ideal environment to engage in meaningful mentor-ship and professional development, build foundational skills, and explore career pathways as you grow within the industry.

In the capacity, you will be responsible for the following:

• Assist during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
• Perform sub-consultant data collection and organization tasks for proposal teams, including contacting sub-consultants, outlining requirements, and organizing and distributing information
• Maintain proposal team server files and other repositories of information for use during active proposals
• Assist with proposal formatting, printing, and production
• Attend proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
• Research and compile information from a variety of internal and external databases, Internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Coordinate with internal departments to obtain required information for proposal or SOQ preparation
• Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Participate in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
• Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Coordinate independent quality control review in accordance with BD team quality procedures

What you will bring to our firm: 

• Associate's or Bachelor's Degree in marketing, journalism, communications, or business
• 0-2 years of experience working in a related industry
• Knowledge and understanding of business writing/editing/formatting principles and practices
• Excellent inter-personal and communication skills
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
• Proficiency in Microsoft Office applications
• Experience using Adobe Creative Suite InDesign preferred

Featured Benefits: 
• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Toronto
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

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