Part-time Administrative Assistant III

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a continuing, part-time (17.5 hrs/wk) Administrative Assistant III position with the Indigenous Learning team starting immediately. This position will be at the Education Centre located in Airdrie, Alberta.

The Administrative Assistant III performs a variety of administrative duties to support their Rocky View Schools (RVS) Education Centre department (RVS). The Administrative Assistant III performs duties specific to the requirement of their department including but not limited to maintaining accurate records, database management, documentation and correspondence, supporting the schedules of the department leadership and team members and providing professional service to RVS staff, students, families, internal and external clients, and visitors.

Responsibilities Include

• Provides informal leadership to other department administrative assistants to coordinate workflow, including providing training and coaching as required

• Supports the Department Manager/Supervisor in all areas of financial duties such as tracking department budgets, running financial reports, and purchase requisitions

• Acts as liaison between various departments at the Education Centre, schools, and the community

• Assists/ guides all internal and external clients with locating information regarding services provided by RVS specific to the department

• Provides excellent service to staff, students, and the public, including answering and directing phone calls in a courteous and professional manner

• Responds to and redirects emails from generic department email

• Schedules appointments, books meeting rooms and communicates with participants in a timely manner as required

• Creates a variety of written documents in a professional manner as required

• Takes initiative to assist internal and external clients with urgent / time sensitive requests

• Assists with training and orientation of new staff

• Maintains accurate employee records using various data management programs in a confidential manner

• Runs reports, completes audits, and ensures accuracy of information entered in the databases used by the department

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Three or more years' experience in an administrative assistant role in an office environment
• Minimum 2 years' previous experience with basic accounting/bookkeeping
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset
• Previous supervisory experience is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Ability to successfully work in a team environment as well as independently with minimal supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications

Rocky View Schools Benefits

• 3 weeks Vacation

• Hybrid (one day a week, working remotely) with supervisor approval

• Benefits Plan ( Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)

• This position does not qualify for the Defined Benefit Pension Plan

• Professional development and training opportunities

Pre-employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

• Proof of qualifications/education as required by the position

• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.

How to Apply

We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference.

Please submit your application by quoting job code # Interviews will take place on an ongoing basis until a suitable candidate is found.

Rocky View Schools

Human Resources

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.