Shared Services Billing

1 week ago

London ON NA G, Canada Harrison Pensa Full time $45,000 - $65,000 per year

We are currently recruiting for a Shared Services Clerk to join our Shared Services Team. This role will support all Practice Groups within the firm and allows you to make an impact and contribute to the overall efficiency of the Firm.

Key Responsibilities include:

  • Creating proformas, drafting, reviewing, and processing invoices, and finalization of bills;
  • Ensuring accuracy of trust accounts, financial records and documentation;
  • Resolving discrepancies and verifying billing data;
  • Adhering to procedures while creating billings in a prompt manner;
  • Maintain and update billing information and requirements;
  • Assist with accounts receivable monitoring and following up on past-due balances;
  • Communicate professionally with clients by phone and email to resolve issues with past-due accounts and requests for payment;
  • Using databases to conduct conflict searches and report findings;
  • Managing opening, retrieval and closing of files within the database;
  • Complying with federal, provincial and company regulations and policies;
  • Recording and maintaining client information in multiple database systems;
  • Handling confidential and sensitive information;
  • Physically move file boxes throughout the building, as required;
  • Scanning, as required;
  • Other duties as required.

The successful candidate ideally has the following qualifications:

  • Post-Secondary degree or diploma in Business Administration, Accounting or related discipline;
  • 2-5 years' experience in a fast-paced administrative or accounting role;
  • Billing Clerk or Accounting experience would be considered an asset;
  • Strong verbal and written communication skills;
  • Experience with Aderant software considered an asset;
  • Attention to detail with strong administrative and organizational skills;
  • Critical thinking and decision-making skills;
  • Ability to work as a team player as well as independently;
  • Proficient in Microsoft Office Suite.

We offer a salary commensurate with experience and a collegial environment.

Harrison Pensa is a full-service law firm based in London, Ontario, with expertise in business law, litigation and personal legal services including family, wills and estate, and personal injury law. Personal and business clients throughout southwestern Ontario, across Canada and internationally turn to us every day for our proven skills and trusted counsel.

London, Ontario is a great place to live. Located in the heart of Southwestern Ontario, London has the benefit of affordable housing, easy commutes and a variety of entertainment and shopping …. all the amenities of the big city without the challenges.

We encourage all candidates with an interest in the position to apply.

To apply to this position, please submit a cover letter and resume to:

For more information about our firm, please visit our website at

We encourage applications from persons with disabilities and will provide support throughout the recruitment process, including accommodation that considers an applicant's accessibility needs.

While all submissions are appreciated, only those candidates selected for an interview will be contacted.

All applications will be held in strictest confidence.

Job Types: Full-time, Permanent

Work Location: In person

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