Personal Executive Assistant to Founder

1 week ago

Toronto, Ontario, Canada Quantum Management Services Ltd. Full time $100,000 - $150,000 per year

Position:
Personal Executive Assistant to Founder & Philanthropist

Location
: Toronto, ON (On-Site)

Salary:
Competitive annual salary + bonus + full benefits + 3 weeks of vacation

Job Type:
Permanent

About the Role:

We are seeking an exceptional
Personal Executive Assistant
to provide high-level support to a distinguished Founder and Philanthropist whose interests span business, philanthropy, and personal investments.

This role goes far beyond traditional administrative support — it requires a professional with Chief of Staff sensibilities: someone who can think strategically, manage complexity, and act as a trusted extension of the Founder's office. You'll work closely with a small, collaborative Executive Support Team to ensure priorities are anticipated, communication flows seamlessly, and both professional and personal commitments are executed with excellence.

This is an ideal opportunity for a poised, intuitive individual who thrives in a dynamic environment and finds fulfillment in bringing structure, foresight, and calm to the day of a visionary leader.

What You'll Do:

  • Serve as a strategic and operational partner to the Founder, providing comprehensive support across professional, philanthropic, and personal activities.

  • Manage complex calendars, correspondence, travel, and logistics with impeccable attention to detail.

  • Anticipate needs and proactively create systems that streamline decision-making and day-to-day flow.

  • Liaise with philanthropic partners, business leaders, and household staff with professionalism and discretion.

  • Coordinate and execute special projects, events, and initiatives in collaboration with the broader team.

  • Maintain oversight of priorities and timelines to ensure key objectives are achieved.

  • Provide after-hours support when required, demonstrating flexibility and dedication.

About You:

  • 5+ years of experience supporting a senior executive, entrepreneur, or principal within a family office, private wealth, or high-growth environment.

  • Strong business acumen and the ability to grasp complex initiatives and priorities.

  • Naturally anticipatory, organized, and detail-oriented, with a calm and confident demeanor.

  • Emotionally intelligent and relationship-driven, able to interact comfortably with individuals at all levels.

  • Tech-savvy, adaptable, and comfortable navigating both structured systems and unstructured environments.

  • Flexible to provide after-hours or travel-related support as needed.

  • Must have a valid driver's license and access to a reliable vehicle, as occasional travel between residences, offices, and event locations will be required.

Why This Role:

This is a rare opportunity to support a visionary Founder whose work blends business leadership with meaningful philanthropic impact. You'll play a central role in enabling their success—combining strategic partnership with hands-on execution.

If you're a seasoned Executive Assistant ready to step into a role that operates at a Chief of Staff level—balancing thought partnership, judgment, and service—this position offers an unparalleled chance to make a lasting impact within a trusted, values-driven environment.

If interested, please apply directly and send a Word version of your resume to

REFER A PERM HIRE AND EARN UP TO $1,000
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