Personal Assistant/Administration

1 week ago

Surrey BC VT T, Canada BC Racking Ltd. Full time $18,300 - $24,300 per year

Overview

We are seeking a highly organized and proactive Personal Assistant to support executive management with daily administrative tasks. Purchasing overseas requires a Mandarin speaker. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various office software. This role offers an opportunity to work in a dynamic environment where attention to detail and professionalism are essential. The position is paid and suitable for individuals with prior office or administrative experience.

Responsibilities

  • Manage and maintain calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments and meetings efficiently
  • Handle incoming calls via multi-line phone systems with professional phone etiquette
  • Perform data entry, filing, and document proofreading to ensure accuracy and organization
  • Assist with bookkeeping tasks using QuickBooks and perform basic financial record keeping
  • Prepare correspondence, reports, and presentations utilizing Microsoft Office applications
  • Coordinate with clients and vendors through email, including the use of DocuSign for electronic signatures
  • Support front desk operations, greeting visitors and managing office supplies
  • Organize files and documents to ensure easy retrieval and compliance with company policies
  • Provide exceptional customer service in all interactions, demonstrating professionalism and courtesy

Requirements

  • Proven clerical or administrative experience in an office setting
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
  • Experience with QuickBooks, bookkeeping, data entry, and filing systems
  • Strong organizational skills with the ability to multitask effectively
  • Excellent typing skills for efficient document preparation and data entry
  • Knowledge of multi-line phone systems and front desk procedures
  • Attention to detail for proofreading documents and maintaining accurate records
  • Familiarity with DocuSign or similar electronic signature platforms is a plus
  • Exceptional communication skills, including phone etiquette and customer service experience
  • Ability to work independently with minimal supervision while managing multiple priorities

This position is ideal for candidates who thrive in fast-paced environments and are committed to providing outstanding administrative support.

Job Type: Part-time

Pay: $17.85-$27.33 per hour

Expected hours: 16 – 40 per week

Work Location: In person

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