Lease Coordinator

Requisition ID: 3841
Affiliation: CUPE Municipal
Position Type: Temporary Full Time
Fixed Term Duration: Approximately two (2) months
Number of Openings: 1
Bi-weekly Working Hours: 70 hours bi-weekly
Shift/Work Schedule: Monday to Friday 
Department/ Branch: Land Administration,
Job Location: Fort McMurray
Pay Level: PL10
Rate: $ 48.18
COLA: Bi-Weekly - $480
Posted (dd/mm/yyyy): 18/10/2025
Closing Date (dd/mm/yyyy): 02/11/2025
Posting Type: Internal and External

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

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ABOUT THE DIVISION:

The Regional Municipality of Wood Buffalo (RMWB) is one of Canada's most unique and fast-evolving regions — a place where innovative thinking meets real-world impact. Our Planning and Development Division shapes where we live, work and play.

Planning & Development at RMWB is more than policies and plans, it's about creating vibrant, inclusive and sustainable communities. Join a collaborative team that leads long-term strategy, supports development initiatives, and partners with residents and community partners to build our shared future.

If you're passionate about smart growth and public service, this is your opportunity to make your mark.

GENERAL DESCRIPTION:

Under general supervision, process leases/licences of Municipal facilities and/or buildings with the private sector, provincial government, community groups and individuals. Facilitates and administers new and existing Municipal leases on Crown land and assists on facility leases and operating agreements with other Municipal departments.

RESPONSIBILITIES:

• Review and monitor leases and licences for accuracy, compliance, renewals, extensions, overholds and payments throughout their life cycles.
• Process leases, licences, and encroachments.
• Request for quotation to land and lease brokers and appraisers.
• Ensure leases are properly executed in accordance with the Municipal Government Act and Standard Operating Procedures.
• Investigate Land Titles, Alberta Corporate Registry, and Municipal property files.
• Determine encroachment agreement eligibility.
• Coordinate with, and support, internal departments on lease and encroachment agreements.
• Prepare reports and make recommendations to management.
• Visit sites and facilities.
• Elevate issues to management, if necessary.
• Performs other lease and encroachment related duties as required.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

• Sound working knowledge of the Municipal Government Act, Municipal Bylaws, Provincial and Federal Acts and regulations, Standard Operating Procedures, and other relevant documents, guidelines, and regulations.
• Effective verbal and written communication skills.
• Strong organizational skills.
• Creative problem-solving, interpersonal, analytical, and project management skills.
• Strong negotiation skills.
• Proficient in various Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and the ability to learn and utilize other relevant computer-based application programs.

EDUCATION AND EXPERIENCE:

• Two (2) year diploma in Office Administration, Business Administration, or related field is required.
• Three (3) years' directly related experience in lease coordination or planning is required.
• Experience with computer aided software design is considered an asset.

OTHER REQUIREMENTS:

• Submission of a Criminal Record Check.
• A valid Class Five (5) Operator's Licence is required as incumbent may be required to operate a personal or municipal vehicle for business use on a regular basis.

SAFETY:

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB's health and safety management system, including all policies, practices, procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

To apply: Please visit our website at
Current employees must apply through the internal careers site. 
We appreciate the interest of all applicants; however, only those individuals
selected for interviews will be contacted.  Late applications will not be accepted.