Sports Information Officer

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Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact Human Resources.

JOB PURPOSE:

The Sports Information Officer (SIO) oversees all sports information, digital storytelling, statistics, and creative content for Trent Excalibur varsity program. This role creates a comprehensive communications strategy to promote varsity teams, student-athletes and coaches, while ensuring compliance with Ontario University Athletics (OUA), U Sports, and Canadian University Field Lacrosse Association (CUFLA) reporting standards. They collaborate closely with the Marketing & Communications Coordinator and Communications department staff to ensure branding is consistent and collaborative.

The Officer manages the Excalibur website and varsity social media channels, oversees game-day media operations, webcasts, and produces engaging content to enhance the fan experience, promote and raise the profile of Trent varsity athletics. Key duties include producing media releases, game previews and recaps, athlete and coach bios, performance highlights, award submissions, and content for event programs and game-day materials. The Officer also maintains detailed statistics and historical records of achievements for teams and both current and former student-athletes and coaches.

Due to the nature of this position, regular evening and weekend work is required as dictated by the varsity schedule.

KEY ACTIVITIES:

Sports Information Management

• Serves as the primary contact for all sports information functions across the Trent Excalibur varsity sports programs.
• Prepares and submits all required league reporting and deliverables for OUA, U SPORTS, and CUFLA, including, but not limited to:
• Student-Athlete of the Week nominations.
• Play of the Week submissions.
• Game sheet and statistics submissions.
• Oversight of real-time statistical entry and management during home competitions.
• Coordinates with coaches, student-athletes, and staff for timely information sharing and content development.
• Researches and maintains a historical summary of results, rosters, individual and team records and achievements/milestones of varsity teams, student-athletes, and coaches.
• Participates in Ontario University Athletics (OUA) and USports sports information committees.

Game Day Operations, Broadcasting & Digital Content

• Coordinates and oversees all aspects of live streaming for home varsity events to meet OUA and U SPORTS broadcast standards.
• Recruits, trains, and supervises student staff or volunteers for broadcasting roles (camera, commentary, production).
• Liaises with league officials to ensure broadcast compliance and troubleshooting.
• Manages digital scoreboard content and ensures timely display of sponsorship assets, promotional materials, and engaging spectator content.
• Collaborates with Athletics & Marketing Coordinator and Senior Development Officer, Athletics to fulfill sponsorship and promotional deliverables.
• Supports game day operations including media relations, public address announcements, and content capture.
• Assists with photography and videography coverage of varsity events and collaborates with varsity event staff to ensure smooth execution.

Communications & Media Relations

• Writes and publishes media releases, game previews/recaps, student-athlete and coach profiles, and award nominations.
• Maintains and updates biographies, team performance highlights, awards nominations, and event or media guides and highlights of team or student-athlete community engagement initiatives.
• Maintains and updates the Trent Excalibur website, ensuring accurate and timely information on rosters, schedules, results, and statistics.
• Creates and manages content for Excalibur social media channels and supports team-specific accounts in collaboration with coaches and student contributors to ensure consistent and engaging messaging.
• Promotes student-athlete achievements, community engagement initiatives, and varsity milestones through compelling storytelling and digital content.
• Liases with the university's Communications Department and/or media to provide information, facilitate interviews, write/edit press releases, and distribute press materials
• Coordinates interviews and photo shoots and provides background information to media.
• Ensures all content and communication practices comply with Trent University's policies, privacy regulations, and respective league standards.
• Prepares communications material for special events, including the Excalibur Athletics Awards Banquet.

Administration & Human Resources

• Works closely with the Marketing & Communications Coordinator to align varsity messaging with broader departmental campaigns and ensure brand consistency across all platforms.
• Recruits, trains, and supervises student assistants and volunteers supporting sports information, broadcasting, and content creation. Develops work plans, provides mentorship, and fosters a positive learning environment that supports student development and skill-building.
• Coordinates student staff schedules and responsibilities to ensure effective coverage of varsity events and timely content production.
• Works collaboratively as a member of the Department of Athletics and Recreation staff team, contributing to overall departmental planning and operations.

EDUCATION REQUIRED:

• Three-year post-secondary education in Marketing, Communications, Journalism, Media Studies or related field.

EXPERIENCE/QUALIFICATIONS REQUIRED:

• Three (3) years of relevant experience in sports information, athletics communications, or related role required.
• Demonstrated understanding of OUA, U SPORTS, and CUFLA rules, policies, and submission processes.
• Experience with website content management systems, statistics and scoring software (e.g. PrestoSports) considered an asset
• Experience with live broadcasting software/hardware (e.g., production switchers, camera operation, streaming platforms like Stretch, YouTube Live, etc.) preferred.
• Experience coordinating game-day operations or live events.
• Strong attention to detail for data accuracy (rosters, stats, schedules).
• Excellent written and verbal communication skills, particularly sports writing (game recaps, previews, feature stories).
• Capacity to work evenings and weekends as required by the varsity schedule.
• Problem-solving and critical thinking skills in fast-paced, high-pressure environments.
• Commitment to providing a positive student-athlete experience and upholding Trent Excalibur values.
• A satisfactory Vulnerable Sector Check ("Police Record Check"), dated within the past six (6) months is required as a condition of employment.

SUPERVISION:

• Direct

o Sports Information Assistants (2-4 part-time students)

o Varsity Event Staff (8-12 part-time students)

o Broadcasting crew (4-6 part-time students)

o Stats crew (4-6 part-time students)

• Indirect

o Varsity event staff (5-10 general varsity event staff – report to High Performance Varsity Sport Coordinator, with responsibility to Sports Information Officer)

o Varsity Photographers and Videographers (2-3 contractors or part-time student staff)

Job Types: Part-time, Permanent

Pay: $33.38-$39.41 per hour

Expected hours: 35 per week

Work Location: In person