Stock Management Officer

Job Overview
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

This role will be based at The Winchester RHCH

Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship

Main duties of the job

Wessex Procurement Ltd (WPL) are looking for a motivated and reliable Stock Management Officer to join our team at the Royal County Hampshire Hospital in Winchester.

You'll play a key role in supporting our clinical teams by making sure wards and departments always have the right supplies available. Working independently, you'll take ownership of your allocated areas, managing stock levels and using barcode scanning technology to keep everything running smoothly day to day.

Working for our organisation

At WPL, we play a key role in supporting the NHS in Hampshire, delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.

Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.

Employee Benefits

• Generous NHS pension scheme
• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

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Job Summary
Detailed job description and main responsibilities

We are seeking an organised and motivated individual to join our Supply Chain team to support the effective management of medical stock across clinical areas. This role is key to ensuring that essential supplies are available where and when they are needed to support high-quality patient care.

Main Duties of the Job

• Replenish, receipt, issue and manage stock using the Inventory Management System (IMS), ensuring accurate recording of lot numbers and expiry dates.
• Carry out regular stock checks and maintain accurate records in line with standard operating procedures.
• Work collaboratively with clinical teams to set up and maintain stock profiles that meet service needs.
• Liaise with suppliers and the Procurement team to ensure timely delivery of goods, resolve supply issues and support best-value purchasing.
• Identify and recommend opportunities for cost savings and process improvements within the supply chain.
• Produce and analyse reports from the IMS to monitor stock performance, highlight trends, and support informed decision-making.
• Act as the first point of contact for clinical staff regarding stock or procurement queries, providing advice and support on processes and procedures.
• Maintain high standards of tidiness and organisation within storerooms, encouraging good housekeeping across departments.
• Support the management of consignment and specialist stock, ensuring appropriate levels are maintained and potential issues are escalated promptly.

About You
You will have excellent organisational and communication skills, with the ability to work independently and as part of a team. Experience in stock control, supply chain or procurement within a healthcare or similar environment would be an advantage, along with a good understanding of computerised inventory systems.

Person specification

Aptitudes And Skills Required
Essential criteria

• Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems

Previous or relevant experience necessary

Essential criteria

• Demonstrable customer care skills with examples both on the telephone and in person.
• Have experience in previous job roles which required good organisational skills and prioritisation of workload.

Desirable criteria

• Medical consumables product knowledge
• Knowledge of NHS Purchase Order and Materials Management systems.
• Experience in working with NHS Procurement / Materials Management / Distribution.
• Supply chain knowledge
• Knowledge of Health and Safety in the Workplace
• Previous hospital or health service experience.

Qualifications / Training Required
Essential criteria

• Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role
• Basic level experience of Windows applications Word and Excel
• Good Standard of Education including Mathematics and English