Facility Manager

Job Summary:

The Facility Manager will be responsible for the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the client's goals and objectives. This position will be onsite 5 days/week in Ajax, Ontario, Canada.

Essential Job Duties:

• Day-to-day operational management of all aspects of the property to ensure maintenance of approved quality standards.
• Preparation and coordination of fire, life safety, and other safety programs. Ensure policies and procedures are followed.
• Preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Ensure full compliance with standards established within the service agreement.
• Participate in the selection of contract services and vendor negotiation of service agreements. Oversee day-to-day vendor performance to ensure full compliance with standards established within the service agreement.  
• Work with staff in the planning and organization of internal and building-to-building moves. Participate in the selection of movers and other necessary specialty trade contractors/vendors. Act as liaison to various in-house support groups for moves.
• Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May work with maintenance staff to coordinate completion of requests.
• Support the day-to-day financial management of the property and maintenance of financial records and files, as needed. Prepare the budget, financial reviews, and monthly management reports.
• Responsible for the positive and prompt response to requests from building tenants and clients.  Continue ongoing communications with the Owner Representative to ensure needs are met.
• Perform regular "sweeps" of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report all issues to appropriate staff to address.

Other Job Functions:

• On-call 24/7 to respond to property events, emergencies or incidents.
• May review leases to ensure compliance with lease provisions.  
• Actively participate in the development and management of the account. 
• May perform other duties as assigned. 

Skills, Education and Experience:

• Bachelor's degree or equivalent experience.
• 3–5 years of experience in real estate or facilities coordination/management.
• Proven ability to collaborate effectively with internal and external stakeholders.
• Ability to manage multiple complex tasks with minimal supervision while adhering to company policies, procedures, and owner objectives.
• Strong computer proficiency and excellent written and verbal communication skills.
• Demonstrated analytical skills.
• Minimal travel required.

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

 Newmark  is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.