Executive Assistant

1 week ago

Whitehorse, Yukon, Canada FETAL ALCOHOL SYNDROME SOCIETY OF YUKON Full time $60,000 - $90,000 per year

Job Summary:

We are seeking a highly organized and proactive
Executive Assistant (NOC 12100)
to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation of the executive office.

Key Responsibilities:

  • Calendar and Meeting Management:
  • Manage and maintain executive schedules, including organizing meetings, appointments, and travel arrangements.
  • Prepare agendas, minutes, and follow-up actions for meetings.
  • Administrative Support:
  • Draft, review, and edit correspondence, reports, and presentations on behalf of the executive team.
  • Handle incoming and outgoing communications, ensuring they are prioritized and addressed appropriately.
  • Event Coordination:
  • Plan and coordinate events, conferences, and business meetings, including booking venues and managing logistics.
  • Confidentiality and Records Management:
  • Maintain and safeguard sensitive and confidential information.
  • Organize and maintain electronic and physical filing systems.
  • Liaison Role:
  • Act as the point of contact between the executive team and internal/external stakeholders.
  • Build and maintain professional relationships with clients, vendors, and partners.
  • Project Assistance:
  • Support special projects by conducting research, preparing reports, and ensuring deadlines are met.
  • Monitor and report on project progress.

Qualifications and Skills:

  • Education and Experience:
  • Bachelor's degree
    required (any field of study is acceptable).
  • Demonstrable experience as an
    Office Administrator
    or similar role is required.
  • Minimum of
    2 years of experience
    in a role providing executive-level support.
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management and collaboration tools is an asset.
  • Key Competencies:
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Attention to detail and problem-solving skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Discretion and professionalism in handling sensitive information.

Employment Details:

  • Position Type:
    Full-time, Permanent
  • Location:
    [Whitehorse, Yukon, Canada]
  • Work Hours:
    Monday to Friday, [8:30 am to 5:00 pm].

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and relevant experience to

Applications will be reviewed on a rolling basis until the position is filled.

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